GCC Action Log

Presentation repository

Creation of a publicly available repository for all TF/SIG presentations / documentations - Plans to use Zenodo at least for a trial period.

Code of conduct

• Promote the existing code of conduct to the whole community more broadly
• When signing up a mailing list or joining a community meeting it should be visible
• Check with Sympa mailing list manager to have it added to the subscription (either when someone tries to join or when they have subscribed…etc)
• Check with the wiki set up
• Check with RIPE NCC, Brian Nisbet

GIP

• Continuity:
  • Enable completion in case it is necessary after the financial calendar year – to be discussed with GEANT Finance
  • Closer collaboration with GPPC related to projects that could be integrated in the GEANT Project.
  • Projects to submit for TNC lightning talks
  • Thematic specific “showcase” of projects potentially in collaboration with the relevant TFs / SIGs and project activities.

GIP 2021&2022

1. Follow up after the projects finished and when they are recommended to be continuing or linked back to projects or groups liaise with the relevant people
2. Socialize accepted proposals with the relevant SIGs / TFs

1. Done
2. Done

GIP 2022

• Rejection email: mentors to check comments
• Accepted:
• SIG/TFs liaison
• Original reviewers informed

GCC new members

• 20 May the Board should approve the proposed new members
• Gyongyi to add mailing list, wiki, community pages and promote them via marcomms

GCP Dashboard:

• add next meeting planned
• add line for “homeless” topics and follow up on it for future meetings of the GCC

• • Add to the list of awardees from the past to the new Community Award pages
  • Development of the rules / requirements: https://docs.google.com/document/d/1l_f-PtEGu24XWxW34Xk2hYqSgSAYg3s5D5c8ftzEtwY/edit?usp=sharing
  • Volunteers to support the development of rules / requirements: Claudio Allocchio
  • Only the Awards committee to receive directly emails not the whole GCC
  • Shortlisted nominees to be displayed on the website.
  • Bring up with the GEANT Exec the suggestion to enable GEANT Association staff members to be eligible for nomination. – A proposal has been made. It was accepted.

GCC members individual interview feedback (document updated by Paul): 

• GCC: new member induction – Gyongyi to prepare
• PDO / Subject Matter Experts role to be revised to support TFs/SIGs
• Consider resurrecting the Technical Advisory Committee (TAC) type of meetings e.g. Technical Forum; 2 representatives per NREN technical “managers” – Janos and Claudio to work on
• No extensive minutes only actions and key points after GCC meetings

GCC members, Gyongyi and the Marcomms team: develop new representative presentation of the GCP thematic areas and activities

GCP infoshare: autumn infoshare before the GA meeting with specific TF/SIG activities and statistics. Highlight the content of the TF/SIG meetings and find a way for better visibility of agendas / content prior to the meetings – Sabine and Gyongyi to work on this together.

Chair

Talk with the SIG-MM Steering Committee about producing an overview / matrix of VC tools / comparison (pros and cons)

GCC members to work on content recommendations for TNC22 before September 2021: https://docs.google.com/document/d/1IxEGYXs1Z4CbgVauLeEvcceGFqcV0NYdi9bXGMJVlG8/edit?usp=sharing

Contribute any missing information (regarding established TFs/SIGs information)  to Gyöngyi (who is in charge of the document) also considering the impact section: achievements, topics and link to projects / results (e.g. eduroam...etc). Thematic areas supported

ALL

Think of new ways to bring in ideas and suggestions from the Community and NRENs into the preparation phase and feed them in to GPPC and others.

General) if you find any discrepancies on the wiki pages, please email Gyöngyi

We can try and have a first try with metric benchmark before we meet in November (can therefore see how we can improve it)

Bring up point 2 under Item 4 to the other parties (Community, PMO) to see what they think is it “organize meeting with TFs and SIGs ?

Innovation Programme:

• Review the process and prepare for 2022 and plan to announce in December (previous year) that call opens in January. - Gyongyi to prepare
• Mentors to be assigned to accepted projects under tab “Review allocations”: https://docs.google.com/spreadsheets/d/1b4kYKujqGTzu2DabveJITwZiCFiRtg_7rlTbpCBKqjw/edit?usp=sharing  – Assignment done, Important that there is also a liaison with GN5 and future GEANT projects – Gyongyi to follow up with mentors on the requirement for this task
• Claudio to ask the GA to allocate for 2022 at least 300K.

Community Award to have it revamped – better visibility and community engagement throughout the year and recognition of the award recipients. - Gyongyi to prepare with Marcomms

GCP wiki pages synchronization and update in line with the new Community webpages on the GEANT website - Gyongyi to prepare with Marcomms and TF/SIG coordinators

TF-eHealth: approved - review it in one year time Gyongyi to notify proposer

TF-DLC (Task Force - Distributed Ledger Computing) - approved with the new charter – Gyongyi to notify proposer

Ask Task Forces and NRENs if there is a demand for opening an area for AI

Creation of short page summary of who is who and who does what

GÉANT organizational chart can be shared with community to identify right people to talk to

GCC co-chair

to set up a meeting with PMO and GCC

Chair

Provide verbal/written response to Jan Meijer/OCRE

ALL

Provide final input on GCP Strategy doc

done

to share with RENATER’s matrix for VC tools (in French)

To propose a mechanism how to fund attendance at Standardization Groups. Document what should happen when we have an engaged head and funding pot.

CLOSED. 

Value statement for GÉANT running TFs and SIGs

Organising a TF or SIG meeting

Internal Presentation: Value of TFs and SIGs

External Presentation: Value of TFs and SIGs

Value statement for the community programme - Terms of reference for the GCC

See above.

Value statement for GÉANT running TFs and SIGs

Organising a TF or SIG meeting

Internal Presentation: Value of TFs and SIGs

External Presentation: Value of TFs and SIGs

See TF-CSIRTKlasstf-csirt.org/2017/12/18/tf-csirt-defines-strategy/.

Value statement for the community programme - Terms of reference for the GCC

See above.

GCC to create a statement to support the importance of keeping TF-CSIRT under GEANT

Done.

contact Marcoms to help prepare a quarterly email to GA with summaries of blogs

COMPLETE - guidelines communicated to Rosanna Norman.

Valter to discuss with Klaas about the practicalities of the PDOs and the group to have a plan for continuity

Took actions (Klaas and Valter to provide more information)

Andrew: 2 PDOs (1 main and 1 shadowing) to follow a TF or SIG activities.

Value statement for a function of a PDO

Complete: Task Force and SIG Secretary Role / Task Force and SIG Coordinator Role

Specialised interest experts communication - TF / SIG secretaries to identify which channels they use

Done: https://docs.google.com/spreadsheets/d/1AGwaaG3kHlNMJ_xJeDbZT3IT3vixl3HfSfOC1H6pYnY/edit?usp=sharing

VALTER / KLAAS to have a meeting together to discuss the overview of resources within GEANT

Done

Valter and Raimundas to find a time for a joint meeting

Done.

to write a proposal for collaboration on supporting Small Projects with the Vietsch Foundation

Closed:

Klaas had call with Valentino. At this moment the Vietsch Foundation is lacking proposals, and so are we. We have agreed to revisit this when the opportunity arises.

Contact GEGC to ask if they can take the ownership for the Mobility Day

COMPLETE

Have a list of options available with conditions related to remote participation to the meetings and have an in depth discussion at the next meeting. (full experience remote attendance by host NREN, limited remote attendance, face-to-face only meeting)

Closed.

Guidelines for TF / SIG chairs

Closed: TF and SIG Chair and Steering Committee members Guidelines

GEANT how many of those high effort meetings can it support

Closed: 4 workshop per year per the GN4-3 workplan

Open Calls for Workshop - draft the process and requirement

Closed

Open Calls for Workshop

Valter will come back with a statement / overview of resources allocated to run the workshops by the next meeting. How many workshops can we run?

(See as above - 4 workshop per year)

Circulate what resources are available for GN4-3 Community Programme

COMPLETE

ACTION20160426-01

Nicole Harris

to reformat the SIG and Task Force templates so that the main text is included as a standard template with a cover sheet with a few targeted questions.  This should include: clear target audience / participants, objectives, KPIs, SC members, topic areas and expected discussions. 

FOR CONSIDERATION -

New Task Force Template

New SIG Template

ACTION20160426-02

Nicole Harris

to implement a process whereby GCC members are asked to act as sponsors for SIG and TF proposals.

ACTION20160426-03

Valter Nordh

to lead a discussion around the community consultation at the next meeting of the GCC.

ACTION20160426-04

Nicole Harris

to take a recommendation to approve SIG-SCOPE to the GÉANT Management Team and for a member of staff to be allocated to support this SIG.

ACTION20160426-05

Nadia Sluer and Nicole Harris

to communicate the need to address less ambitious KPIs and interworking with other TFs and SIGs to the SIG SCOPE steering committee.

ACTION20160426-06

Nicole Harris

to take a recommendation to approve SIG-NGN to the GÉANT Management Team and for a member of staff to be allocated to support this SIG.

ACTION20160426-07

Brook Schofield and Nicole Harris

to communicate the need to for KPIs and a well defined focus on “next generation” to the SIG-NGN steering committee.

ACTION20160426-08

Nicole Harris

to communicate the support of the GCC to the SIG-PMV steering committee.

ACTION20160426-09

Nicole Harris

to take a recommendation to approve SIG-MarComms to the GÉANT Management Team. 

ACTION20160426-10

Nicole Harris

to take a recommendation to approve SIG-MSP to the GÉANT Management Team. 

ACTION20160426-11

Nicole Harris, Peter Szegedi and Alesssandra Scicchitano

to update the KPIs for existing SIG as appropriate. 

ACTION20160426-13

Nicole Harris

to ask all Task Force and SIGs to consider their engagement with groups outside of NRENs and where communication can be improved.

ACTION20160627-02

Valter Nordh and Nicole Harris

to ensure that appropriate invitations are passed to the GPPC for GCC meetings.

ACTION20160627-05

Peter Szegedi

to discuss relationship between SIG NOC and SIG-PMV with both groups and ensure that overlaps are managed.

ACTION20160627-06

Nicole Harris

Nicole Harris to take a recommendation to support the approval of SIG-PMV forward as part of the GÉANT Community Programme and assign appropriate staff to support the group.

ACTION20160627-07

Nicole Harris

 to circulate more information to the GCC about both Trans-National Education and Science and Research Engagement when available. 

ACTION20160627-09

Nicole Harris

to make sure that all areas of the GCP (Task Forces, Special Interest Groups, ad hoc events and projects) are indicated on the agenda even if there are no specific updates in this area.

ACTION20160627-01

ALL                                                              

to comment on the proposed new templates for TFs and SIGs by end August 2016.     

ACTION20160627-03

Nicole Harris

to write a brief paper on how Partners, Users and Stakeholder Relations activities could work within the GÉANT Community Programme.

ACTION20160627-08

Valter Nordh

to discuss scope and coverage of GÉANT projects and responsibility of the GCC in relation to community projects

ACTION20161006-08

Nicole Harris

to send the initial proposal regarding the Wifi4EU to the members of the GCC.

GÉANT staff

to come back to GCC with more concrete proposals for workshops after talking to the group suggesting them.

ACTION20161006-11

Nicole Harris

to move discussion of small projects to the next meeting agenda. 

GÉANT staff to organise an annual meeting of the chairs of the TFs and SIGs (possibly at TNC).

Claudio Allocchio

to contact the APM group and SIG-NOC to inquire whether those groups could be instrumental in collecting and sharing information in order to bridge the gap between network engineers and users.

to take appropriate actions to close down TF-MNM as a Task Force.

to update the SIG-CISS Charter to take account of input from GCC members.

to update the SIG-Marcomms and SIG-MSP KPIs as soon as possible and present to GCC.

to discuss a statement on the Open Science Cloud Declaration at the next meeting. 

to update the SIG-NGN KPIs as soon as possible and present to GCC.

ACTION20160627-04

Nicole Harris

to propose a cross-organisation security meeting covering operational security, community security efforts, and security research when the CISO role is recruited and to ensure that security work within the GÉANT security programme is well aligned with the broader GÉANT security strategy.

to prepare a presentation for discussion on the role of the Community Support Team and the GCC in promoting innovation within the GÉANT Community.

20170620-03

All Members

prepare a statement for the next GA meeting from the GCC at the October 2017 meeting 

20170620-04

Valter Nordh

talk to the GÉANT Board about allocating funding for NPAPW

20170620-05

Peter Szegedi

bring further proposals on education themed activities to the October 2017 GCC meeting

20170620-01

Nicole Harris

prepare a proposal on managing dormant / non-active groups for the next GCC meeting

On the October Agenda

FINAL version on agenda for February meeting

to finalise the proposal on Closing GCP activities for the next GCC meeting. 

to prepare a Mentimeter for the next GCC meeting to demonstrate to members.    

to prepare an update on the Community Programme for the next GA meeting. 

to prepare a proposal for a lightning talk style session on Task Forces and SIGs at TNC18.

20170620-02

Nicole Harris

arrange at TF and SIG Chairs meeting at TNC18 with more dedicated time

On the October Agenda

See proposals around TNC on February agenda

In progress - short report for the next meeting. 

See proposals on innovation enable in GN4 white papers

to distribute the list of GCC members and the end of their terms.

to develop webpage/application process for small project funds before next GCC meeting.

to start the process of closing SIG-SCOPE. 

to provide an update on SIG-NGN status for the next meeting.    

to take funding process for small projects up with finance.