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SIG-Marcomms will get together to share ideas, experiences and best practices in February 2019, hosted by Jisc in London, UK.

15 Fetter Lane
London
EC4A 1BW

SEE HOW TO GET TO THE VENUE (pdf)

JISC'S ACCOMMODATION SUGGESTIONS (pdf)

Registration is full! 

If you have ideas for future meetings, please contact Laura.Durnford@geant.org or add them directly into the agenda suggestions page. If you would like to host a future meeting, please let Laura know!


Final AGENDA

TIME

WHATWHOSLIDES
MONDAY
4 Feb
   

Please organise your own lunch before arrival.
There are lots of shops and cafés close by the venue.

13:00 -13:30Welcome coffee & tea at Jisckindly provided by Jisc
13:30-13:40Welcome, introductions and agendaLonneke Walk (SURFnet, SIG chair)


13:40-13:50Host welcomeRobert Haymon-Collins (Jisc)
13:50-14:10Host Marcomms overview - Jisc updateRobert Haymon-Collins (Jisc)Slides ppt & pdf
14:10-14:45

UPDATES

PeaR & GÉANT web presence update (20 mins)

TFs & SIGs overview update (15 mins)


Paul Maurice (GÉANT)

Gyöngyi Horváth (GÉANT) via VC


Paul's slides ppt & pdf

Gy's slides ppt & pdf

14:45-15:15PRACE Marcomms activities overviewMarjolein Oorsprong (PRACE)Slides as pptx & pdf
15:15-15:35COFFEE BREAKkindly provided by Jisc
15:35-16:50

SESSION: Crisis communications

CLAW workshop report (10 mins)

CLAW deliverable update (tbc)


Crisis (communications) plans - review of NREN plans & lessons learned:

i) Belnet (15 mins)

ii) SURFnet (15 mins)

iii) Jisc (15 mins - TBC)


Laetitia Lagneau (Belnet)

TBC


Laetitia Lagneau (Belnet)
Lonneke Walk (SURFnet)

Robert Haymon-Collins (Jisc)


Laetitia's slides as pptx & pdf & template doc

Belnet slides pptx & pdf

SURFnet slides ppt & pdf

Jisc slides ppt & pdf

16:50-17:20

Digital engagement - 'Social Media Week' event & videos for social engagement

Dimple Sokartara (GÉANT)

Slides pptx & pdf
17:20-17:30day wrap upLonneke Walk
18:00Pay your own dinner (pub restaurant 5-minute walk from the venue on 4 Leather Lane, https://www.nicholsonspubs.co.uk/restaurants/london/thesirchristopherhattonhattongardenlondon)

TUESDAY
5 Feb
   
09:15-09:30ARRIVAL, EMAILS  

Morning Session chaired by Maria Ristkok (EENet of HITSA)
09:30-10:45

SESSION: LIVE / RECORDED ONLINE COMMUNICATIONS: Webinars, infoshares etc. as part of the marcomms toolkit

Setting the scene (5 mins)

Marcomms experience - demonstrating value (20 mins)

Learning & Development experience - how to prepare & produce engaging, memorable events (20 mins)

SURFnet gets experimental with formats and tools. (15 mins)

How Jisc uses online information sharing



Karl Meyer (GÉANT)


Irina Matthews (GÉANT) via VC


Lonneke Walk (SURFnet)

Maddy Wall (Jisc)



Karl's slides ppt & pdf

Irina's slides ppt & pdf & support docs ("Planning your session using a webinar tool"; "Webinar participant's guide"; "Using a webinar tool for effective communication")

Lonneke's slides ppt

Maddy's slides ppt & pdf

10:45-11:00COFFEE BREAKkindly provided by Jisc
11:00-11:10TNC19 promotional planRosanna Norman (GÉANT)slides ppt & pdf
11:10-12:15

NREN UPDATES - Events

Space Expo Belarus (15 mins)

Anniversary plans & EaPEC 2018 (15 mins)

25 anniversary of PSNC (15)

GRENA marcomms & anniversary (15 mins)

Alexei Belotserkovsky (BASNET)

Olga Popcova (RENAM)

Damian Niemir (PSNC)

Iza Advadze (GRENA)

Alexei's slides ppt

Olga's slides ppt & pdf

Damian's slides ppt & pdf

Iza's slides ppt & pdf

12:15-13:10LUNCHkindly provided by Jisc


Afternoon Session chaired by Gitte Kudsk (DeiC)

13:10-13:40

WAKE UP!

Hands-on communications game

Gitte Kudsk
13:40-14:20

SESSION - GDPR & events

Jisc's experience of adapting to GDPR around events (10 mins)

GÉANT 'checklist' for registration & publicity considerations (15 mins)

Any questions? (10 mins)

discussion - can we find a common 'template'?


Paola Davis (Jisc)

Dimple Sokartara (GÉANT)

Magdalena Rzaca (GÉANT)


Paola's slides ppt & pdf

Dimple's slides ppt & pdf and a supporting document (pdf)

14:20-15:05

Events - how to make them member-led and participative (20)

DISCUSSION

Paola Davis (Jisc)Paola's video
15:05-15:20COFFEE BREAK

15:20-15:40

NREN update

GRNET Marketing & Communication Strategy 2017-2018


Artemis Psarianou (GRNET)


slides as ppt & pdf

15:40-16:50

SESSION: METRICS TBC

1) building metrics into strategic / implementation planning
2) measuring stuff - what and how & understanding the results - analysis and implications
3) reporting the results and showing value


Louisa Dale (Jisc)


Discussion / post-it battle


Paul Maurice (GÉANT)


Louisa's slides & pdf




Paul's slides

16:50-17:00Day wrap upGitte Kudsk

17:00

19:00

Tour guide arrives to take us on a walking tour, ending at the restaurant

DINNER at restaurant 'Sarastro' on Drury Lane (http://www.sarastro-restaurant.com/)


kindly provided by Jisc including some wine for the table but any other drink/extras will have to be covered individually


WEDNESDAY
6 Feb
   
09:15-09:30ARRIVALS, EMAILS  

Chaired by Lonneke Walk (SURFnet)
09:30-10:40

GÉANT PROJECT UPDATES

Introducing GN4-3: marcomms team & activities, services and more (15 min)

Clouds (45 mins)


New services for 2019 - eduroam-managed IdP, eduroam visitor access, InAcademia, eduVPN (10 mins)


Karl Meyer (GÉANT)

Maria Ristkok (EENet of HITSA), with Jessica Wu (Jisc) & Salomé Branco (FCCN)

Karl Meyer (GÉANT)

Karl's slides ppt & pdf

Maria's slides pdf

Jessica's slides ppt & pdf

Salomé's slides

HEAnet clouds update

Karl's slides ppt & pdf

10:40-11:15

SESSION: EDUROAM PROMOTION - EXPERIENCES & BEST PRACTICES

Campaigns update (5 mins)

eduroam promotion in the Czech Republic (10 mins)

plans for eduroam promotion in Slovenia (10)

Discussion



Karl Meyer (GÉANT)

Ilona Trtíková (CESNET)

Goran Medenjak (ARNES)




Karl's slides ppt & pdf

Ilona's slides pdf

Goran's slides ppt

HEAnet

11:15-11:45BRUNCHkindly provided by Jisc
11:45-12:00

OPEN SPACE SESSION: CHALLENGE US TO YOUR CHALLENGES

New target audiences

...


Laetitia Lagneau (BELNET)

Artemis Psarianou (GRNET)


12:00-12:10meeting feedbackeveryoneSurvey
12:10-12:15wrap upLonneke Walk (SURFnet)
12:15-12:45GOODBYE!

Steering committee meeting

 
12:45-18:00EaPConnect project meetingEaPConnect Marcomms team members
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