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SIG-Marcomms will get together to share ideas, experiences and best practices in February 2019, hosted by Jisc in London, UK.

15 Fetter Lane
London
EC4A 1BW

SEE HOW TO GET TO THE VENUE (pdf)

JISC'S ACCOMMODATION SUGGESTIONS (pdf)

Registration is full! 

If you have ideas for future meetings, please contact Laura.Durnford@geant.org or add them directly into the agenda suggestions page. If you would like to host a future meeting, please let Laura know!


Almost final AGENDA

TIME

WHATWHOSLIDES
MONDAY
4 Feb
   

Please organise your own lunch before arrival.
There are lots of shops and cafés close by the venue.

13:00 -13:30Welcome coffee & tea at Jisckindly provided by Jisc
13:30-13:40Welcome, introductions and agendaLonneke Walk (SURFnet, SIG chair)


13:40-13:50Host welcomeRobert Haymon-Collins (Jisc)
13:50-14:10Host Marcomms overview - Jisc updateRobert Haymon-Collins (Jisc)
14:10-14:45

UPDATES

PeaR & GÉANT web presence update (20 mins)

TFs & SIGs overview update (15 mins)


Paul Maurice (GÉANT)

Gyöngyi Horváth (GÉANT) via VC


14:45-15:15Digital engagement - 'Social Media Week' event & videos for social engagementDimple Sokartara (GÉANT)
15:15-15:35COFFEE BREAKkindly provided by Jisc
15:35-16:50

SESSION: Crisis communications

CLAW workshop report (10 mins)

CLAW deliverable update (tbc)


Crisis (communications) plans - review of NREN plans & lessons learned:

i) Belnet (15 mins)

ii) SURFnet (15 mins)

iii) Jisc (15 mins - TBC)


Laetitia Lagneau (Belnet)

TBC




Laetitia Lagneau (Belnet)
Lonneke Walk (SURFnet)

Kate Edser (Jisc) - TBC


16:50-17:20

PRACE Marcomms activities overview

Marjolein Oorsprong (PRACE)


17:20-17:30day wrap upLonneke Walk
EVENINGPay your own dinner (pub restaurant close by the venue to be booked by Jisc)

TUESDAY
5 Feb
   
09:15-09:30ARRIVAL, EMAILS  

Morning Session chaired by Maria Ristkok (EENet of HITSA)
09:30-10:45

SESSION: LIVE / RECORDED ONLINE COMMUNICATIONS: Webinars, infoshares etc. as part of the marcomms toolkit

Setting the scene (5 mins)

Marcomms experience - demonstrating NREN value to institutions (20 mins)

Learning & Development experience - how to prepare & produce engaging, memorable events (20 mins)

SURFnet gets experimental with formats and tools. (15 mins)

How Jisc uses online information sharing





Karl Meyer (GÉANT)


Irina Matthews (GÉANT) via VC


Lonneke Walk (SURFnet)


Maddy Wall (Jisc) TBC


10:45-11:00COFFEE BREAKkindly provided by Jisc
11:00-11:10TNC19 promotional planRosanna Norman (GÉANT)
11:10-12:15

NREN UPDATES - Events

Space Expo Belarus (15 mins)

Anniversary plans & EaPEC 2018 (15 mins)

GRENA marcomms & anniversary (15 mins)

25 anniversary of PSNC (15)


Alexei Belotserkovsky (BASNET)

Olga Popcova (RENAM)

Iza Advadze (GRENA)

Damian Niemir (PSNC)


12:15-13:10LUNCHkindly provided by Jisc


Afternoon Session chaired by Gitte Kudsk (DeiC)

13:10-13:40

WAKE UP!

Hands-on communications game

Gitte Kudsk
13:40-14:20

SESSION - GDPR & events

Jisc's experience of adapting to GDPR around events (10 mins)

GÉANT 'checklist' for registration & publicity considerations (15 mins)

Any questions? (10 mins)

discussion - can we find a common 'template'?


Paola Davis (Jisc)


Dimple Sokartara (GÉANT)


Ana Alves (GÉANT) via VC



14:20-15:05

Events - how to make them member-led and participative (20)

DISCUSSION

Paola Davis (Jisc)
15:05-15:20COFFEE BREAK

15:20-16:00

NREN updates

RENATER Blockhain project

GRNET Marketing & Communication Strategy 2017-2018


Virginie Blanquart (RENATER)

Artemis Psarianou (GRNET)


16:00-17:00

SESSION: METRICS TBC

1) building metrics into strategic / implementation planning
2) measuring stuff - what and how & understanding the results - analysis and implications
3) reporting the results and showing value


Louisa Dale (Jisc) TBC


Discussion / post-it battle


Paul Maurice (GÉANT)


17:00-17:05Day wrap upLonneke Walk
17:05 - late

Tour guide arrives to take us on a walking tour, ending at the restaurant

DINNER


kindly provided by Jisc


WEDNESDAY
6 Feb
   
09:15-09:30ARRIVALS, EMAILS  

Chaired by Lonneke Walk (SURFnet)
09:30-10:40

GÉANT PROJECT UPDATES

Introducing GN4-3: marcomms team & activities, services and more (15 min)

Clouds (format 45 mins tbc)

eduroam-managed IdP & eduroam visitor access (10 mins)


Paul Maurice (GÉANT)


Maria Ristkok (EENet of HITSA)

Karl Meyer (GÉANT)


10:40-11:15

SESSION: EDUROAM PROMOTION - EXPERIENCES & BEST PRACTICES

Campaigns update (5 mins)

eduroam promotion in the Czech Republic (10 mins)

plans for eduroam promotion in Slovenia (10)

Discussion



Karl Meyer (GÉANT)

Ilona Trtíková (CESNET)


Goran Medenjak (ARNES)


11:15-11:45BRUNCHkindly provided by Jisc
11:45-12:15

OPEN SPACE SESSION: CHALLENGE US TO YOUR CHALLENGES

New target audiences

...



Laetitia Lagneau (BELNET)


12:15-12:25meeting feedbackeveryoneSurvey
12:25-12:30wrap upLonneke Walk (SURFnet)
12:30-13:00GOODBYE!

Steering committee meeting

 
13:00-17:30EaPConnect project meetingEaPConnect Marcomms team members
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