SIG-Marcomms will get together to share ideas, experiences and best practices in February 2019, hosted by Jisc in London, UK.
15 Fetter Lane
London
EC4A 1BW
SEE HOW TO GET TO THE VENUE (pdf)
JISC'S ACCOMMODATION SUGGESTIONS (pdf)
Registration is full!
If you have ideas for future meetings, please contact Laura.Durnford@geant.org or add them directly into the agenda suggestions page. If you would like to host a future meeting, please let Laura know!
Final AGENDA
TIME | WHAT | WHO | SLIDES |
|---|---|---|---|
| MONDAY 4 Feb | |||
| Please organise your own lunch before arrival. There are lots of shops and cafés close by the venue. | |||
| 13:00 -13:30 | Welcome coffee & tea at Jisc | kindly provided by Jisc | |
| 13:30-13:40 | Welcome, introductions and agenda | Lonneke Walk (SURFnet, SIG chair) | |
| 13:40-13:50 | Host welcome | Robert Haymon-Collins (Jisc) | |
| 13:50-14:10 | Host Marcomms overview - Jisc update | Robert Haymon-Collins (Jisc) | Slides ppt & pdf |
| 14:10-14:45 | UPDATES PeaR & GÉANT web presence update (20 mins) TFs & SIGs overview update (15 mins) | Paul Maurice (GÉANT) Gyöngyi Horváth (GÉANT) via VC | |
| 14:45-15:15 | PRACE Marcomms activities overview | Marjolein Oorsprong (PRACE) | Slides as pptx & pdf |
| 15:15-15:35 | COFFEE BREAK | kindly provided by Jisc | |
| 15:35-16:50 | SESSION: Crisis communications CLAW workshop report (10 mins) CLAW deliverable update (tbc)
i) Belnet (15 mins) ii) SURFnet (15 mins) iii) Jisc (15 mins - TBC) | Laetitia Lagneau (Belnet) TBC
Robert Haymon-Collins (Jisc) | |
| 16:50-17:20 | Digital engagement - 'Social Media Week' event & videos for social engagement | Dimple Sokartara (GÉANT) | Slides pptx & pdf |
| 17:20-17:30 | day wrap up | Lonneke Walk | |
| 18:00 | Pay your own dinner (pub restaurant 5-minute walk from the venue on 4 Leather Lane, https://www.nicholsonspubs.co.uk/restaurants/london/thesirchristopherhattonhattongardenlondon) | ||
| TUESDAY 5 Feb | |||
| 09:15-09:30 | ARRIVAL, EMAILS | ||
| Morning Session chaired by Maria Ristkok (EENet of HITSA) | |||
| 09:30-10:45 | SESSION: LIVE / RECORDED ONLINE COMMUNICATIONS: Webinars, infoshares etc. as part of the marcomms toolkit Setting the scene (5 mins) Marcomms experience - demonstrating value (20 mins) Learning & Development experience - how to prepare & produce engaging, memorable events (20 mins) SURFnet gets experimental with formats and tools. (15 mins) How Jisc uses online information sharing | Karl Meyer (GÉANT) Irina Matthews (GÉANT) via VC
Maddy Wall (Jisc) | Irina's slides ppt & pdf & support docs ("Planning your session using a webinar tool"; "Webinar participant's guide"; "Using a webinar tool for effective communication") Lonneke's slides ppt |
| 10:45-11:00 | COFFEE BREAK | kindly provided by Jisc | |
| 11:00-11:10 | TNC19 promotional plan | Rosanna Norman (GÉANT) | slides ppt & pdf |
| 11:10-12:15 | NREN UPDATES - Events Space Expo Belarus (15 mins) Anniversary plans & EaPEC 2018 (15 mins) 25 anniversary of PSNC (15) GRENA marcomms & anniversary (15 mins) | Alexei Belotserkovsky (BASNET) Olga Popcova (RENAM) Damian Niemir (PSNC) Iza Advadze (GRENA) | Alexei's slides ppt Damian's slides ppt & pdf |
| 12:15-13:10 | LUNCH | kindly provided by Jisc | |
Afternoon Session chaired by Gitte Kudsk (DeiC) | |||
| 13:10-13:40 | WAKE UP! Hands-on communications game | Gitte Kudsk | |
| 13:40-14:20 | SESSION - GDPR & events Jisc's experience of adapting to GDPR around events (10 mins) GÉANT 'checklist' for registration & publicity considerations (15 mins) Any questions? (10 mins) discussion - can we find a common 'template'? | Paola Davis (Jisc) Dimple Sokartara (GÉANT) Magdalena Rzaca (GÉANT) | Dimple's slides ppt & pdf and a supporting document (pdf) |
| 14:20-15:05 | Events - how to make them member-led and participative (20) DISCUSSION | Paola Davis (Jisc) | Paola's video |
| 15:05-15:20 | COFFEE BREAK | ||
| 15:20-15:40 | NREN update GRNET Marketing & Communication Strategy 2017-2018 | Artemis Psarianou (GRNET) | slides as ppt & pdf |
| 15:40-16:50 | SESSION: METRICS TBC 1) building metrics into strategic / implementation planning | Louisa Dale (Jisc) Discussion / post-it battle
| Paul's slides |
| 16:50-17:00 | Day wrap up | Gitte Kudsk | |
17:00 19:00 | Tour guide arrives to take us on a walking tour, ending at the restaurant DINNER at restaurant 'Sarastro' on Drury Lane (http://www.sarastro-restaurant.com/) | kindly provided by Jisc including some wine for the table but any other drink/extras will have to be covered individually | |
| WEDNESDAY 6 Feb | |||
| 09:15-09:30 | ARRIVALS, EMAILS | ||
| Chaired by Lonneke Walk (SURFnet) | |||
| 09:30-10:40 | GÉANT PROJECT UPDATES Introducing GN4-3: marcomms team & activities, services and more (15 min) Clouds (45 mins) New services for 2019 - eduroam-managed IdP, eduroam visitor access, InAcademia, eduVPN (10 mins) | Karl Meyer (GÉANT) Maria Ristkok (EENet of HITSA), with Jessica Wu (Jisc) & Salomé Branco (FCCN) Karl Meyer (GÉANT) | Maria's slides pdf Salomé's slides HEAnet clouds update |
| 10:40-11:15 | SESSION: EDUROAM PROMOTION - EXPERIENCES & BEST PRACTICES Campaigns update (5 mins) eduroam promotion in the Czech Republic (10 mins) plans for eduroam promotion in Slovenia (10) Discussion |
Ilona Trtíková (CESNET) Goran Medenjak (ARNES) | Ilona's slides pdf Goran's slides ppt HEAnet |
| 11:15-11:45 | BRUNCH | kindly provided by Jisc | |
| 11:45-12:00 | OPEN SPACE SESSION: CHALLENGE US TO YOUR CHALLENGES New target audiences ... |
Artemis Psarianou (GRNET) | |
| 12:00-12:10 | meeting feedback | everyone | Survey |
| 12:10-12:15 | wrap up | Lonneke Walk (SURFnet) | |
| 12:15-12:45 | GOODBYE! | Steering committee meeting | |
| 12:45-18:00 | EaPConnect project meeting | EaPConnect Marcomms team members | |