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This section describes in more details the ceremonies and artifacts

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Backlog planning

The Scrum Master, Mentor (optional) and P.I. meet at the start of each sprint to discuss the remaining work to be achieved within the activity cycle. New work items that were discovered will be added to the Backlog as well as remaining items from the last Sprint.
Although it is fine to document future work, it should also be considered that it is possible to implement the backlog during the remaining time.

Actors: Magnum, Scrum Master, (Mentor)
Input: Trello Template
Output: Activity Backlog (Trello)

Sprint

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planning

The Sprint plan is used to prepare the Sprint Backlog. Thi sis done by the A-team in collaboration with the P.I. and the the Scrum Master. The purpose is to plan the work for the upcoming sprint. The Team jointly decides on how much work a specific item on the Backlog is.
It is necessary that each team member estimates the amount of time they will contribute to the activity during this Sprint. Since internal, none project related, tasks may reduce the average time one can contribute to the tasks, which is absolutely ok, it is import for the planning to provide a honest assessment.
The team evaluates the remaining Activity Backlog and assigns work items according to the working time available for the Sprint.

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The team (least one representative) presents the Sprint results to the P.I and any other stakeholders, who provide feedback potentially to be used for the next Sprint. The Sprint demo will take place for all activities at once. A Sprint demo is a public event ans is open to anybody.
From a project perspective, a Sprint Demo may be accomapanied by a “all-hands” project team meeting (not open for public)
Actors: A-Team, Scrum Master, Stakeholders
Input: Sprint Results (e.g. Software Release, Concept, Business Plan, ...)
Output: Feedback

Meeting Overview

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Meeting	Duration	Periodic	Scope	Time per Sprint	Participants
Sprint Planning including Sprint Retrospective	3h	Sprint	Activity	2h	Activity Team, Mentor
Weekly Standup Meeting	30 min	Weekly	Activity	2h
Sprint Demo &  Review	15 min / activity	Sprint	Task	4h
All Hands Meeting		~8 Weeks	Task

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