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Status
titleon HOLD

IN PROGRESS

DONE

Or we want

No

Work item

Responsible

Comment

Status

Start date

End date

1Preparation of documentation - based on the SA2 Service Template







Service Description

-Development team prepares

-SM signs off





Service policy (Terms of use, SLA)

-Development team prepares

-SM & GEANT signs off

Do we need to update the eduroam service definition or other formal document?

We need a separate Terms of use

/ SLA / Contract?

. It should point to eduroam service definition. There is a head terms contract in development by GEANT, would need adapting to this service if used

There is a place in the UI where to place the Terms of Use is already shown. Already exists for CAT, so aim to re-use for this service.

GEANT should sign it off as a legal body that is responsible for the service.

To be discussed with

Miro and

GEANT(Nicole/core team).





Branding and Visibility

-Development team prepares

-SM signs off

Web page text at https://www.eduroam.org/eduroam-managed-idp/





Operational Requirements

-Development team prepares

-SM and core team sign off






OLA

-Development team prepares

-SM and core team sign off

There is no OLA template at the moment, but potentially Nicole's core team can help out.



Operational documentation

-Development team prepares

-SM signs off, test team can validate






Operational processes

-Development team prepares

-SM signs off, test team can validate

Need to define: service order (what happens from point of interest to service availability for a customer) and support process - Marina

to seek for

will send the questionnaire prepared by the Task 4

,

to Stefan

would

to provide the info and Task 4 can draw the flow charts

(Marina and Justin to look to questionnaires)

.





User documentation

-Development team prepares

-SM signs off, test team can validate

A guide to eduroam Manged IdP for federation administrators - to be created in the eduroam wiki (similar like for CAT)

A guide to eduroam Manged IdP for institution administrators - to be created in the eduroam wiki (similar like for CAT)

A guide for the end users

?

is not needed, it is embedded in the GUI.





User support

-Development team prepares

-SM signs off, test team can validate

Prepare the FAQ for the first level support. Add them to the current FAQ that service desk uses + enable service desk to check by themselves if a user's IdP is managed eduroam IdP



GDPR - data inventory, privacy notice, DPA

-Development team prepares

-GDPR accountable and SM signs off

Data inventory prepared as part of the eduroam one

IN PROGRESS




2Test and validation





Make a test plan

Development team and Test team prepares

Testing of the code

and penetration testing

was

already

done

Define with Stefan and Miro on what needs to be tested

Penetration testing on the production deployment before "cutting the ribbon"






3IPR compliance checking





IPR complianceIPR accountable

Define with Stefan and Miro on what needs to go through the IPR check and send a request. Stefan Winter to prepare the IPR request (what are the software components, libraries, tools used)

Marina to check who is accountable

should start ASAP!

4GDPR compliance checkingGDPR accountable




Data inventory and mapping
Data inventory is already prepared; with Nicole and Ana to carry out assessment

Status
colourGreen
titleDONE




Update the privacy notice
Update the eduroam privacy notice to include the managed eduroam IdP as well. Publish once the production gate is passed.





Prepare the data processing agreement




5Operational team establishment





Appoint service managerOperations accountableIt comes under the eduroam service family and existing service manager.

Status
colourGreen
titleDONE




Define roles, skills, manpower neededDevelopment team




Appoint operational team members

SM

It could be done by the Srce & Maja/Tomasz team - for GN4-2, for GN4-3 it should be defined and clarified. (Dubravko could be Radius, Dragan for the system upgrades).

The development support will be needed by Stefan&Tomasz

IN PROGRESS



6Operational team training





Training the operational team

Development team prepares

eduroam-OT is trained

TBD,over couple of VC should suffice


7Support team establishment





Establish the support team
Level 1 will done by the SD, L2 will be over the eduroam-ot, L3 will be via the development team

Status
colourGreen
titleDONE



8Support team training





Training of the support team

Development team prepares

eduroam-OT is trained

TBD,over couple of VC should suffice


9Deployment in production environment





Central monitoring set up

core team

Plan A : monitoring core team

Plan B can be covered by Miro - Nagios by Srce

Specific monitoring need to be scribed by the development team

Status
titleon HOLD




Back up and restorecore team

Status
titleon HOLD




Resource inventory configuredcore team

Status
titleon HOLD




VM provision

GEANT IT VMs

Plan A:

If the outstanding issues with the GEANT IT VMs are not resolved till the end of July, they will be sourced form an NREN or

comecrcial

commercial





Installation of the components

Status
titleon HOLD




Raspberry Pi for the root CA

Needs to be procured - Stefan will by over Restena and claim over the project JRA3 / SA2

Question: save safely, offline, the raspberry pi as it will hold the root key - for the core team?

Organise the root CA creation ceremony



















stefan/miro needs to write up this in details ...




10Service Promotion





Web site update

PR team

Development team to provide the text

Marina can share a narrative template

Justin to check with Karl what is prepared

Prepare all in the eduroam PR site, but publish when the production gate is passed. Web page draft at https://www.eduroam.org/eduroam-managed-idp/

A new page describing the service offering (similar to CAT).

Link that new page from the NRO page and Institution page.

IN PROGRESS




Promotion of the service

Talk to Nathalie/Silvie Francisci silvie.Francisci@geant.org about the Partner Portal and getting the service in there.

Promotion via the eduroam-SG, by the service manager