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Please ensure that your team are aware of your attendance at this event and you have delegated a person to act as your deputy. Laptops will not be permitted in the training itself although there will be several breaks and lunchtime to attend to more urgent matters.

Session Aim

This meeting build on the first two MPiViT sessions and aims to enhance your skills and knowledge

Background/Purpose

Program Aim

To enhance the skills and knowledge of AL’s and TL’s in order to strengthen the communication and project management within our your teams, leading to greater levels of efficiency, effectiveness and motivation. It also aims to build even stronger relationships relationship across the community and encourage a coaching culture and the sharing of best practices practice in relation to managing people, running effective team meetings, managing performance, coaching and motivation. 

The emphasis is on motivation and coaching to drive performance. 

Delivery

Four Groups of 6 people, follow a structured program, comprising 4 events, which extends over 16 weeks.

In between each event you apply your learnings back into your routine work and there is an optional 360’ Questionnaire about how Virtual Meetings are perceived in your team/group.

Program Overview

• Session 1 (Online, 90 minutes)

  • Introduction to MPiViT & Best Practice Meetings
  • 1.5 hour Live Online Event using Adobe Connect, which includes a 15 min break

• Session 2 (Online, 60 minutes)

  • Learning Review of Team Meeting Best Practice & Team Communication Plan
  • 1 hour Virtual Meeting using Adobe Connect

• Session 3 (Face to Face, 2 days)

  • MPiViT Workshop

  • Two day Workshop in Amsterdam

• Session 4 (Online, 60 minutes)

  • Learning Review & Evaluation of MPiViT

  • 1 hour Virtual Meeting using Adobe Connect

Face to Face Workshop (Session 3) Programme

The Session 3 will be delivered as face to face Workshop in Amsterdam, the Netherlands.

The workshop is  highly interactive, with input, group discussions and practical exercises delivered using accelerated learning techniques. 

Registration

There are two workshops for us to 12 participants, planned for: 

Cohort AB: November 3-4, 2015

Cohort CD: November 5-6,2015

Registration is at Managing People in Virtual Teams (MPiViT)

Ensure you registered for your cohort's workshop.  

Venue 

Ramada Apollo Amsterdam Centre 

Staalmeesterslaan 410
1057 PH Amsterdam
Netherlands

T: +31 (0)20 570 5372

The directions to the venue can be found here http://www.ramada-amsterdam.com/en/about-us/route 

Please, note that the shuttle operates between the venue and Schiphol Airport at the price of € 5 per person. The schedule can be found under the link above, directions to the venue.  

Program Overview

Pre Evening Arrival

Please arrive at a time to suit your travel plans and eat at your leisure. We meet in the morning at 9.00am. 

Day 1      Day 1: 09.00 – 17.30 CEST (Group Dinner in the evening)

Pre-dinner Drinks in the Hotel Bar at 19.00 followed by Dinner in the Hotel at 19.30

Dinner is an important part of the team building and networking purpose of this workshop. 

Day 2      Day 2 09.00 – 15.30 CEST

Please book transfers and transport to enable you to leave only after 15.30 so that we are all able to be there for the close and au-revoirs. 

Program Overview 

Day 1 

Welcome & Introductions & Virtual Meetings Learning Review

The Knowledge Economy, GN4 Strategy & the Role of L&D

Motivation for Enhancing Performance 

Coaching to Enhance Performance 

Day 2

Review of Key Learnings from Day 1

GROW Coaching Practical Exercises x 5 

Learning Review 

Preparation

Please, ensure that your team are aware of your attendance at this event and you have delegated a person to act as your deputy. Note that use of laptops is restricted to breaks and lunchtime to enable you to focus on the workshop. 

Also think about individuals in your teams who are maybe not as motivated as they could be in your view and those whom you think might benefit from some coaching. Your reflections will be useful for when we come to the practical exercises. 

Funding for Workshop/ Session 3

Please note: As long as you are an official GEANT Project Partner, NA1 T7 (Training) will cover your travel and accommodation expenses to attend this face to face event. These costs should be claimed through the normal channels in the monthly cost claims, marked as 'NA1T7MPIVIT' if possible. We cannot cover the manpower (hours) to attend the event, so you should get the agreement of your Activity Leader for this element. The cost indications below are the approximate amounts we have budgeted per person for this, so if you feel you will have an issue with that please contact us.

Hotel: 150 (per night)

Flight: 250 (return)

Registration

You need to register for all four sessions of the full programme separately, so choose one session from each column in the table below. As they are filled up, we will mark them as full. There are a maximum 6 places per session.

TIP: Hold CTRL (or CMD) down when you click to open the registration pages in a new browser window).

* We strongly suggest that you remain in the same group (row) if possible, but its not compulsory. Contact us if this is not possible or something changes.

Materials

Accommodation Advice 

Ramada Apollo Amsterdam Centre offers a number of rooms, but it is advisable to make a booking asap. 

There are several alternative options in the neighbourhood. Some of them include: 

http://www.hoteldehallen.com/en

http://www.grandhoteldowntown.com/en/index.html

The overall accommodation budget for a night is 150 Euro

Prior Materials

You have already had access to the Virtual Meetings materials. However, here they are again:  There are some materials which will be made available during Session 1, but you can also grab them now so you can do some pre-reading.

The GÉANT Virtual Team Meetings Best Practice Guide is an A4 printable document which goes into some detail about things to think about when you are organising or facilitating Virtual Team Meetings.

The GÉANT Virtual Team Meetings BPG Workaid (pdf) is a one page A5 table top work aid, a checklist of things to consider when organising Virtual Team Meetings.

The MPiViT Survey Results (pdf) is a round up of the results from our pre-course survey, where we asked the community for their feedback on how Virtual Team Meetings are run today.

The Team Communication Plan Top Tips Guide (pdf) is a short version of highlights of things to consider when creating your Team Communication Plan (TCP)

MPiViT-360Q-handout.pdf  is a one page overview of what a 360 degree questionnaire is all about.

Team Communication Plan exemplars

Example Files: MPiViT-TCP-example-welcome.docx

Example Files: MPiViT-TCP-meeting-invite.docx

Example Files: MPiViT-TCP-meeting-notes-and-actions.docx

Other Conference are rooms available

A login is required to access these rooms, this list is currently on the GN3plus Intranet, the GN4 version is being updated currently. These Adobe Connect rooms are open for general use for GÉANT Participants.

https://intranet.geant.net/SA5/T6/SitePages/webCONF%20Rooms.aspx

In addition there are three new documents:

GEANT People and Support Processes GEANT People, Process, Performance framework.docx

GROW Coaching GEANT GROW Coaching 290915.docx 

Situational Leadership GEANT Situational Leadership Diagram & Summary.docx