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7th Board meeting

16 December 2019, VC

Dial in details: https://geant.zoom.us/j/971104618

Attendees: Erik Kikkenborg (NORDUnet), Casper Dreef (GEANT), Jan Hertzberg (NORDUnet), Gyongyi Horvath (GEANT), Vicente Goyanes (TELTEK, Spain), Eli Shmueli (IUCC/TAU, Israel), Mary Grammatiku (NTUA, Greece), Gabriella Paolini (GARR, Italy), John Domingue (Open University - UK)

António Castro (ISEP, Portugal) - Joined at 11:00 CET after all presentations.

Apologies: N/A

AGENDA

Time
10:00 - 13:00 CET
TopicsPresenter/Chair
09:45 - 10:00Welcome, connectivity check
10:00 - 10:20

Outcomes of the GA

Erik Kikkenborg / Casper Dreef
10:20 - 11:00

Amendment:

  • Status
  • Budget changes
  • Tasks until the end of the project
Erik Kikkenborg / Gyongyi Horvath
11:00 - 12:00SustainabilityErik Kikkenborg / Gyongyi Horvath
12:00 - 13:00Closed sessionBoard members only

Slides of the Board meeting

Recording

Minutes

6th Board meeting

24 January 2019, VC

Attendees: Erik Kikkenborg (NORDUnet), Gabriela Paolini (GARR, Italy), Casper Dreef (GEANT), Jan Hertzberg (NORDUnet), António Castro (ISEP, Portugal), Gyongyi Horvath (GEANT), Vicente Goyanes (TELTEK, Spain), Eli Shmueli (IUCC/TAU, Israel), John Domingue (Open University - UK)

Mary Grammatiku (NTUA, Greece) - joined 14:50

Apologies: N/A


Minutes of the meeting are available here: https://docs.google.com/document/d/10FSgWVyFtixIsUeeA7rT3xDGzYRFfYzHgR9ZFnTjMOk/edit

AGENDA

Time (13:30 -17:00)

Topic

Presenter

13:30

13:35

Welcome:

    Approval of minutes


13:35 - 13:50

Commitment:

    Partners

    Board


13:50 - 14:20

Preps for review:

    Topics to be covered

    Presenters

    Process for preps

    KPI

Gyongyi

14:20-

14:50

Task Forces

    GDPR

    Community Engagement

    Platform Improvement

    Uniform Pilot & Content


(5 min)

(5 min)

(5 min)

(5 min)

Casper

Eli

Vicente Antonio

14:50 -

15:00

Coffee Break


15:00 -

15:15

SMC

    Meeting updates

    Member updates

    Plans to convert SMC actions to WPs and pilot

Mary

15:15 -

15:30

Summary & Action points

Gyongyi

15:30

17:00

Open discussion (Board only)


5th Board meeting

13 December 2018, Rome, Italy

Attendees: Erik Kikkenborg (NORDUnet), Gabriela Paolini (GARR, Italy), Casper Dreef (GEANT), Mary Grammatiku (NTUA, Greece), Jan Hertzberg (NORDUnet), António Castro (ISEP, Portugal), Gyongyi Horvath (GEANT), Vicente Goyanes (TELTEK, Spain), Eli Shmueli (IUCC/TAU, Israel - remotely)

Apologies: John Domingue (Open University - UK)


AGENDA

TimeTopicPresenterComment
09:45-10:00ArrivalALL
10:00-10:15Welcome, Introduction, Approve Agenda, Round TableErik Kikkenborg
10:15-10:45

Change in Leadership

People

Style

Workflows

Man
months allocations

Erik Kikkenborg, Jan Hertzberg, Casper Dreef, Gyongyi Horvath
10:45-11:30

How to bring the project back on track

Outcomes
of EC review report (resubmitted deliverables)

Flagging
issues

Deliverables

Tasks
& Milestones

Task
Forces (presentations & discussion)

Scope
and expectations

Erik Kikkenborg,

Vicente, Eli, Antonio


11:30-11:45Coffee breakALL
11:45-13:00Continue 'How to bring the project back on track'Erik Kikkenborg
13:00-14:00Lunch breakALL
14:00-15:00

Handover from Technology to Pedagogy

SMC
report


Pilots


Learning
use cases (public)

Erik Kikkenborg, Mary
15:00-15:15Coffee breakALL
15:15-16:15

Important Tech innovations of the platform

Public
platform?


(GÉANT)
Community build tools

Erik Kikkenborg
16:15-16:55AOB / Round tableALL
16:55-17:00Wrap upALL
19:00 -Up2U Board DinnerALL

Location:

Consortium GARR
Via dei Tizii,
6
00185 Rome
https://www.garr.it/en/garr-en/where-we-are
Meeting room 2 / 3th floor


Hotel suggestions in walking distance:

Ateneo Garden
Palace ****
Via dei Salentini
3, Rome
This hotel is
close to the GARR Office
http://www.ateneorome.com/it/
Hotel Laurentia
Largo degli Osci 63 Roma
www.hotellaurentia.com

Meeting minutes can be found at: https://docs.google.com/document/d/1azlkj_N9w622I4UG0MI00zUEOqcPmrdBzXxBgoL19oE/edit#heading=h.rmxfhvietoon

4th Board meeting

30 May, 2018

Amsterdam, Netherlands

Attendees: Antonio, Eli, John, Gabriella, Vicente, Erik, Casper, Peter


DRAFT AGENDA

10.00 - 11.00 Covering some topics with Antonio, Eli and Vicente

11.00 - 12.30 Strategic priorities discussed with Erik

  • Analysis of the current state of Up2U Ecosystem
  • Pilot countries activities and planning

12.30 - 13.30 LUNCH

13.30 - 14.30 Full Board meeting: strategy & vision, priorities, execution, impact

  • Technology roadmap
  • Pedagogy design and experimentation at schools

14.30 - 15.30 Joining the WP leaders call via video

15.30 - 16.00 Summary, action plan

16.00 - 17.00 Farewell drinks in the office

17.00 - 00.00 Informal discussions (dinner)


3rd Board meeting + WP leaders

...

Agenda itemsNotes
0) Peter is leaving GÉANT therefore stepping down as the project coordinator of Up2U.

Peter formally informed the Board and the WP leaders about his departure from the company hence from Up2U. Board members congratulated him on his new challenges.

GÉANT remains in charge of the project and the project coordination. An interim solution will be put in place between 31 May (Peter's departure) and 13 September (mid-term EC review). The new permanent project coordinator will be appointed afterwards.

1) Response to the paper-based preliminary EC review (M12).

Peter is writing a Support Document in response to the reviewers recommendations made at the paper-based review (M12). This document (or a simplified version of it) can also be provided to the reviewers as our official answer to their questions/concerns.

It was also requested that Peter provides his longer term strategic vision for Up2U (in form of a shot document of slides).

2) Re-submission of rejected deliverables until M18 (in time for the EC review as the latest)

The rejected deliverables (either demonstrators, online docs or written reports) must be resubmitted by M18 along with the Support Document. The suggestion is to keep the current structure of the deliverables and add an extra chapter to them addressing the specific questions of the reviewers.

The WP leaders and deliverable owners are responsible for the re-submissions!

3) Production of new deliverables due to M18

Peter is leaving as the project coordinator but GÉANT functions stay:

  • Casper remains the main support person for all administrative aspects of the project.
  • GÉANT PMO (Tryfon) can help with any EC liaison and consortium management issues.
  • GÉANT Technical Writers are available to edit and check deliverables before submission.
  • GÉANT Finance (Munya) can help with the quarterly reports and any financial issues, budget transfers, etc.

The Timeline of the new deliverables to be submitted by M18 is available. DoW must be followed with regard to all content of those deliverables.Timeline

4) Finance report Q6 for the EC review. Implement budget shifts in Budget_v11Currently GÉANT is collecting Q4 and Q5 figures. Keep them coming!
5) Temporary Project Coordinator until the EC review (Thursday, 13 September 2018, in Luxembourg)

GÉANT is going to appoint an experienced interim project coordinator for Up2U between now and the mid-term EC review on 13 September 2018. Peter is responsible for the handover.

Most likely, the temporary project coordinator will be Licia Florio, GÉANT - AARC2 Project Coordinator. She can technically help the project through the EC review. A new permanent project coordinator will be appointed afterwards.

6) New project coordinator after the EC reviewProcess is unclear at the moment. Most likely GÉANT will go through a proper hiring process to find the new final project coordinator for Up2U. We need a subject matter expert (pedagogy, novel teaching and learning practices) with good strategic vision.
7) Information to GA and all project partners!Peter to send out a message, Board to respond.
8) AoBFace-to-face Board meeting was requested to be held before end of May in the Amsterdam office of GÉANT.

...