7th Board meeting
16 December 2019, VC
Dial in details: https://geant.zoom.us/j/971104618
Attendees: Erik Kikkenborg (NORDUnet), Casper Dreef (GEANT), Jan Hertzberg (NORDUnet), Gyongyi Horvath (GEANT), Vicente Goyanes (TELTEK, Spain), Eli Shmueli (IUCC/TAU, Israel), Mary Grammatiku (NTUA, Greece), Gabriella Paolini (GARR, Italy), John Domingue (Open University - UK)
António Castro (ISEP, Portugal) - Joined at 11:00 CET after all presentations.
Apologies: N/A
AGENDA
| Time 10:00 - 13:00 CET | Topics | Presenter/Chair |
|---|---|---|
| 09:45 - 10:00 | Welcome, connectivity check | |
| 10:00 - 10:20 | Outcomes of the GA | Erik Kikkenborg / Casper Dreef |
| 10:20 - 11:00 | Amendment:
| Erik Kikkenborg / Gyongyi Horvath |
| 11:00 - 12:00 | Sustainability | Erik Kikkenborg / Gyongyi Horvath |
| 12:00 - 13:00 | Closed session | Board members only |
Recording
Minutes
6th Board meeting
24 January 2019, VC
Attendees: Erik Kikkenborg (NORDUnet), Gabriela Paolini (GARR, Italy), Casper Dreef (GEANT), Jan Hertzberg (NORDUnet), António Castro (ISEP, Portugal), Gyongyi Horvath (GEANT), Vicente Goyanes (TELTEK, Spain), Eli Shmueli (IUCC/TAU, Israel), John Domingue (Open University - UK)
Mary Grammatiku (NTUA, Greece) - joined 14:50
Apologies: N/A
Minutes of the meeting are available here: https://docs.google.com/document/d/10FSgWVyFtixIsUeeA7rT3xDGzYRFfYzHgR9ZFnTjMOk/edit
AGENDA
Time (13:30 -17:00) | Topic | Presenter | ||
13:30 | 13:35 | Welcome: • Approval of minutes | ||
13:35 - 13:50 | Commitment: • Partners • Board | |||
13:50 - 14:20 | Preps for review: • Topics to be covered • Presenters • Process for preps • KPI | Gyongyi | ||
14:20- 14:50 | Task Forces • GDPR • Community Engagement • Platform Improvement • Uniform Pilot & Content | (5 min) (5 min) (5 min) (5 min) | Casper Eli Vicente Antonio | |
14:50 - | 15:00 | Coffee Break | ||
15:00 - | 15:15 | SMC • Meeting updates • Member updates • Plans to convert SMC actions to WPs and pilot | Mary | |
15:15 - 15:30 | Summary & Action points | Gyongyi | ||
15:30 | 17:00 | Open discussion (Board only) | ||
5th Board meeting
13 December 2018, Rome, Italy
Attendees: Erik Kikkenborg (NORDUnet), Gabriela Paolini (GARR, Italy), Casper Dreef (GEANT), Mary Grammatiku (NTUA, Greece), Jan Hertzberg (NORDUnet), António Castro (ISEP, Portugal), Gyongyi Horvath (GEANT), Vicente Goyanes (TELTEK, Spain), Eli Shmueli (IUCC/TAU, Israel - remotely)
Apologies: John Domingue (Open University - UK)
AGENDA
| Time | Topic | Presenter | Comment |
|---|---|---|---|
| 09:45-10:00 | Arrival | ALL | |
| 10:00-10:15 | Welcome, Introduction, Approve Agenda, Round Table | Erik Kikkenborg | |
| 10:15-10:45 | Change in Leadership People Style Workflows Man | Erik Kikkenborg, Jan Hertzberg, Casper Dreef, Gyongyi Horvath | |
| 10:45-11:30 | How to bring the project back on track Outcomes Flagging Deliverables Tasks Task Scope | Erik Kikkenborg, Vicente, Eli, Antonio | |
| 11:30-11:45 | Coffee break | ALL | |
| 11:45-13:00 | Continue 'How to bring the project back on track' | Erik Kikkenborg | |
| 13:00-14:00 | Lunch break | ALL | |
| 14:00-15:00 | Handover from Technology to Pedagogy SMC
| Erik Kikkenborg, Mary | |
| 15:00-15:15 | Coffee break | ALL | |
| 15:15-16:15 | Important Tech innovations of the platform Public
| Erik Kikkenborg | |
| 16:15-16:55 | AOB / Round table | ALL | |
| 16:55-17:00 | Wrap up | ALL | |
| 19:00 - | Up2U Board Dinner | ALL |
Location:
Consortium GARR
Via dei Tizii,
6
00185 Rome
https://www.garr.it/en/garr-en/where-we-are
Meeting room 2 / 3th floor
Hotel suggestions in walking distance:
Ateneo Garden
Palace ****
Via dei Salentini
3, Rome
This hotel is
close to the GARR Office
http://www.ateneorome.com/it/
Hotel Laurentia
Largo degli Osci 63 Roma
www.hotellaurentia.com
Meeting minutes can be found at: https://docs.google.com/document/d/1azlkj_N9w622I4UG0MI00zUEOqcPmrdBzXxBgoL19oE/edit#heading=h.rmxfhvietoon
4th Board meeting
30 May, 2018
Amsterdam, Netherlands
Attendees: Antonio, Eli, John, Gabriella, Vicente, Erik, Casper, Peter
DRAFT AGENDA
10.00 - 11.00 Covering some topics with Antonio, Eli and Vicente
11.00 - 12.30 Strategic priorities discussed with Erik
- Analysis of the current state of Up2U Ecosystem
- Pilot countries activities and planning
12.30 - 13.30 LUNCH
13.30 - 14.30 Full Board meeting: strategy & vision, priorities, execution, impact
- Technology roadmap
- Pedagogy design and experimentation at schools
14.30 - 15.30 Joining the WP leaders call via video
15.30 - 16.00 Summary, action plan
16.00 - 17.00 Farewell drinks in the office
17.00 - 00.00 Informal discussions (dinner)
3rd Board meeting + WP leaders
...
| Agenda items | Notes |
|---|---|
| 0) Peter is leaving GÉANT therefore stepping down as the project coordinator of Up2U. | Peter formally informed the Board and the WP leaders about his departure from the company hence from Up2U. Board members congratulated him on his new challenges. GÉANT remains in charge of the project and the project coordination. An interim solution will be put in place between 31 May (Peter's departure) and 13 September (mid-term EC review). The new permanent project coordinator will be appointed afterwards. |
| 1) Response to the paper-based preliminary EC review (M12). | Peter is writing a Support Document in response to the reviewers recommendations made at the paper-based review (M12). This document (or a simplified version of it) can also be provided to the reviewers as our official answer to their questions/concerns. It was also requested that Peter provides his longer term strategic vision for Up2U (in form of a shot document of slides). |
| 2) Re-submission of rejected deliverables until M18 (in time for the EC review as the latest) | The rejected deliverables (either demonstrators, online docs or written reports) must be resubmitted by M18 along with the Support Document. The suggestion is to keep the current structure of the deliverables and add an extra chapter to them addressing the specific questions of the reviewers. The WP leaders and deliverable owners are responsible for the re-submissions! |
| 3) Production of new deliverables due to M18 | Peter is leaving as the project coordinator but GÉANT functions stay:
The Timeline of the new deliverables to be submitted by M18 is available. DoW must be followed with regard to all content of those deliverables. |
| 4) Finance report Q6 for the EC review. Implement budget shifts in Budget_v11 | Currently GÉANT is collecting Q4 and Q5 figures. Keep them coming! |
| 5) Temporary Project Coordinator until the EC review (Thursday, 13 September 2018, in Luxembourg) | GÉANT is going to appoint an experienced interim project coordinator for Up2U between now and the mid-term EC review on 13 September 2018. Peter is responsible for the handover. Most likely, the temporary project coordinator will be Licia Florio, GÉANT - AARC2 Project Coordinator. She can technically help the project through the EC review. A new permanent project coordinator will be appointed afterwards. |
| 6) New project coordinator after the EC review | Process is unclear at the moment. Most likely GÉANT will go through a proper hiring process to find the new final project coordinator for Up2U. We need a subject matter expert (pedagogy, novel teaching and learning practices) with good strategic vision. |
| 7) Information to GA and all project partners! | Peter to send out a message, Board to respond. |
| 8) AoB | Face-to-face Board meeting was requested to be held before end of May in the Amsterdam office of GÉANT. |
...