This page explains how SIGs and TFs part of the GÉANT Community Programme can request support from GÉANT’s Events Team, what types of support are available and how requests are reviewed.
*Submitting this form does not automatically confirm the requested level of support. All requests will be reviewed and decided on by the Community Programme & Events Team. You will be informed about the agreed level of support within 2 weeks.
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Requesting event support for your SIG/TF
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meeting
When & who
You can
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submit an event support request once the following are confirmed:
Event date(s)
Location
Hosting organisation
Requests can be submitted by SIG Coordinators or Steering Committee members.
⚠️ Requests should be submitted at least 3 months in advance. To help us support your event effectively, please ensure you submit your request as early as possible.
How
1. Request form is submitted →
2. Request is reviewed and evaluated →
3. Outcome is agreed →
4. Events support is assigned & delivered
You will receive confirmation of the agreed level of support within two weeks of submitting your request.
Review & evaluation criteria
Requests are reviewed by the Community Programme & Events Team. We consider:
- Your desired level of support
- The size, type and complexity of your event
- Experience of your SIG/TF coordinator
- Level of involvement of SIG/TF Steering Committee
- Maturity level of your SIG/TF
- Current Events Team capacity
Possible Outcomes
- Approved as requested
- Approved with adjusted support level
- Referred back for clarification
FAQ - What support level should I request?
Use the guide below to help determine the most appropriate level of support:
- Is your event small, routine, and managed by an experienced coordinator?
→ Request Standard Support - Does your event involve additional coordination (e.g. joint meeting, complex agenda or logistics)
→ Request Extra Support - Is your event large, complex, or strategically important, and difficult to manage remotely?
→ You may request Full (On-site) Support
If you are unsure, we recommend requesting Standard Support and adding additional details in the form - we will advise if a different level is more appropriate.
Event support levels
Standard Support (default)
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Extra Support (includes standard support) +
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Full (On-site) Support (includes standard & extra support) +
⚠️ On-site support is provided on an exceptional basis only and should |
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be requested solely for larger or |
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more complex events where remote support is not sufficient.
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⚠️ Please note: The aim is for all requests to be approved and to fulfil the desired level of support. This process is designed to ensure fair and sustainable event support across all SIGs and TFs.
If you are unsure which support level to request or have questions about the process, please contact: 📧 events@geant.org
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