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The eduGAIN Steering Group is a body that consists of Member Federations’ representatives and has an oversight role in the eduGAIN service. Each Member Federation SHOULD appoint a delegate and deputy to the eduGAIN Steering Group (eSG). Each Member Federation should ensure that delegates and deputies can represent all Technology Profiles used by the federation. The eduGAIN Steering Group may also invite non-voting observers to its meetings and mailing list.

The term of the eSG Chair and non-voting invited observers is two calendar years. The eSG is responsible for:

  1. Approving changes to the profiles and documents in the eduGAIN Policy Framework, such as introducing updating or removing profiles or documents.
  2. Decisions on metadata peering relationships, e.g. exchanging metadata with other trust infrastructures.
  3. Reviewing and approving the membership of new Federations.
  4. Approving disqualification or temporary suspension for Member Federations as described in section 3.6.
  5. Appointing the Chair and non-voting invited observers to the eSG.
  6. Other tasks delegated to the eSG in supplementing Technology Profiles.

Decisions of the eSG are determined by a simple majority of Member Federations from the active list at the time of the call to vote, apart from constitutional changes (see 4.4). Member Federations may vote on all constitutional changes and new Technology Profiles but may only vote on changes to Technical Profiles in active use within their federations.  Each Member Federation’s vote is equal, and each Member Federation is initially regarded as active.  A Member Federation which is absent from two consecutive votes will be removed from the active list for the purpose of subsequent votes.  Participating in a vote returns the federation to the active list.

Voting takes place over two weeks, but a decision may be reached early if the required majority is achieved before that time.

The eduGAIN SG Chair is: Terry Smith, AAF.

The eduGAIN Secretariat is supported by: Nicole Harris and Casper Dreef, GÉANT.

eduGAIN Steering Group Meetings

Scheduled meetings: see calendar on the right for eduGAIN SG meetings and "Drop in Sessions" in 2020.

In the recent past the following meetings have taken place:

eduGAIN Town Hall Meetings

The Town Hall Meetings are of informative nature and open to the public. In the recent past the following meetings have taken place:

Open Actions from eduGAIN Meetings

DescriptionDue dateAssigneeTask appears on
  • ACTION: Hub-and-Spoke training / webinars
 eduGAIN SG - March 2023
  • ACTION: Davide/Casper to discuss organizing an f-ticks workshop with REFEDS and/or ACAMP.
 eduGAIN SG - September 2022
  • ACTION: Secretariat to create database
 eduGAIN SG - 2021 June
  • eduGAIN Secretariat to write a proposal for a yearly audit process for eduGAIN federation details.
eduGAIN SG - 2020 September

Completed Actions from eduGAIN Meetings

DescriptionDue dateAssigneeTask appears on
  • ACTION: Secretariat to create a meeting schedule for 2022.
 eduGAIN SG - December 2021
  • ACTION: Send out request to provide a security contact before 1st July
 eduGAIN SG - 2021 June
  • OT to send an information email to the security contacts
 eduGAIN SG - 2021 March
  • Secretariat to create a mailing list from the eduGAIN security contacts
 eduGAIN SG - 2021 March
  • Davide V. will send doodle invite for the next meeting of the WG - hopefully before the next SG meeting which is in March
 20210216 - planning meeting for eduGAIN SWG
  • Nicole H. will setup a mailing list 
 20210216 - planning meeting for eduGAIN SWG
  • We should have a draft of the WG charter that defines amongst other things objectives and membership so that we can discuss it at the next call. 
 20210216 - planning meeting for eduGAIN SWG
  • Brook Schofieldto alert members that fall into the category of the requirements for re-establishing membership.  
 Brook SchofieldeduGAIN SG-2019 June
Brook SchofieldeduGAIN SG-2019 June
  • Tomasz Wolniewiczto share statistics on whether the "old" feed has been used and where with the eduGAIN SG list.  
 Tomasz WolniewiczeduGAIN SG-2019 June
  • Nicole Harristo establish a small eduGAIN working group to look at recommendations on next steps for technical and behavioural standards in eduGAIN.  
 Nicole HarriseduGAIN SG-2019 June



2020 eduGAIN SG meetings:

#1 - 23th March 12:00 UTC / 14:00 Amsterdam / 5:00 Los Angeles / 8:00 Washington / 23:00 Sydney

#2 - 15th June Asia 7:00 UTC / 9:00 Amsterdam / 00:00 Los Angeles / 3:00 Washington / 17:00 Sydney

#3 - 14th September 16:30 UTC / 17:30 Amsterdam / 8:30 Los Angeles / 11:30 Lima+Washington / 13:30 Rio / 3:30 Sydney

#4 - 14th December 12:00 UTC / 14:00 Amsterdam / 5:00 Los Angeles / 8:00 Washington / 23:00 Sydney


2020 eduGAIN "Drop in Sessions":

A range of informal, drop in meetings have been organised for the wider eduGAIN community to come together and exchange ideas. These meetings are scheduled:

#1 - 19th January  7:00 UTC / 9:00 Amsterdam / 00:00 Los Angeles / 3:00 Washington / 17:00 Sydney 

#2 - 16th February  16:30 UTC / 17:30 Amsterdam / 8:30 Los Angeles / 11:30 Lima+Washington / 13:30 Rio / 3:30 Sydney

#3 - 20th April  16:30 UTC / 17:30 Amsterdam / 8:30 Los Angeles / 11:30 Lima+Washington / 13:30 Rio / 3:30 Sydney

#4 - 18th May 12:00 UTC / 14:00 Amsterdam / 5:00 Los Angeles / 8:00 Washington / 23:00 Sydney

#5 - 20st July 12:00 UTC / 14:00 Amsterdam / 5:00 Los Angeles / 8:00 Washington / 23:00 Sydney

#6 - 18th August  7:00 UTC / 9:00 Amsterdam / 00:00 Los Angeles / 3:00 Washington / 17:00 Sydney

#7 -19th October 16:30 UTC / 17:30 Amsterdam / 8:30 Los Angeles / 11:30 Lima+Washington / 13:30 Rio / 3:30 Sydney

#8 16th November 7:00 UTC / 8:00 Amsterdam / 23:00 Los Angeles / 02:00 Washington / 18:00 Sydney



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