When a new identity federation applies to join eduGAIN, the eduGAIN Secretariat and business development team will work closely with them to help them prepare and meet all the membership requirements. The following steps will be taken and will be used as a template to manage Candidate applications. Each "step" may run concurrently, depending the on the readiness of the federation.
| Candidate Name | Federation X |
|---|---|
| OTRS Ticket Number | TT#2022071934002588 |
| Steps | Requirements | Actions | Owner | Timeframe | Notes |
|---|---|---|---|---|---|
| Step 1: Initial application meeting / readiness discussion | This initial meeting will talk the candidate through the joining process, get an understanding of the technical infrastructure of the federation and it's maturity and also share information about useful resources for the federation such as the eduGAIN website and wiki and the REFEDS resources. If not already familiar, federations will also be talked through the available document templates and the various eduGAIN tools that can be used for testing compliance and reviewing issues. |
| BD Sec | Set up meeting within 2 weeks of receiving request | |
| Step 2: Collect required information for membership application | There are a number of formalities that need to be addressed before a federation can become a membership candidate. These are known as the "joining checklist" and represent the core information that is held about each federation to enable metadata consumption and to start the trust building process. |
| Sec / OT | TBD - depending on maturity of federation | |
Step 3: eduGAIN Secretariat review of federation documentation | The eduGAIN Secretariat will undertake an initial review of the federation Policy and MRPS documents and may invite others to help support this process. The aim of this step is to help the federation identify any potential issues that might come up from the community review process and ensure step 5 goes as smoothly as possible. |
| Sec | 4 - 6 weeks | |
| Step 4: Technical review | The purpose of the technical review is to iron out any issues the federation may have with publishing and consuming eduGAIN metadata on a daily basis to ensure that the federation can run successfully with no / low error rate when membership is approved. |
| Sec / OT | Concurrent with Step 5 & 6 | |
| Step 5: membership review of federation documentation | As stated in the eduGAIN Constitution, the eduGAIN Steering Group (eSG) is responsible for: "Reviewing and approving the membership of new Federations". Step 5 and Step 6 support this requirement. |
| Sec | 4 weeks (or 2-3 weeks for assessment + 1-2 weeks for the applicant to process the feedback?) | |
| Step 6: voting | Formalised vote for membership acceptance |
| Sec | 2 weeks | |
| Step 7: formal registration | This final step ensures that the candidate is able to fully utilise the eduGAIN service after the community vote is successful. |
| Sec |
Assessment Period: 27 Feb - 10 March 2023
| Comment # | Document (Policy / MRPS) | Document line / reference | Proposed Change or Query | Proposer / Affiliation | Actions/decisions (to be filled in by candidate) |
|---|---|---|---|---|---|
| 1 | https://somaliren.org/sif/wp-content/uploads/2022/12/SomaliREN-Identity-Federation-Policy-v1.1.pdf | 6.3 | I don't know local legal elements, but does this have to go to the supreme court of Somalia for resolution? Sounds heavy where it may be more appropriate to be 'governed and ajudicated in the Somali legal system'? Again, this may be appropriate for the region. | Chris Phillips / CANARIE | Thanks Chris; this has been corrected, and the policy has been updated. |
| 2 | https://somaliren.org/sif/wp-content/uploads/2022/12/SomaliREN_MRPS-SIF.pdf | absence of scope management/stewardship in doc | It looks like the MRPS template is used but there is no scope reference in the MRPS which to me is a key/critical item to ensure is put into practice. Feedback welcomed. It usually appears after the URI elements | Chris Phillips / CANARIE | We used the provided template by REFEDS, and the scope is not there. We have updated the MRPS now and added the scope. |
| 3 | https://somaliren.org/sif/wp-content/uploads/2022/12/SomaliREN_MRPS-SIF.pdf | 4. Metadata Format | The RegistrationPolicy URL referenced in the MRPS (https://sif.somaliren.org/sifpolicy.pdf) is returning a 500 Internal Server Error. | Davide Vaghetti (GARR) | Fixed |
| 4 | https://somaliren.org/sif/wp-content/uploads/2022/12/SomaliREN-Identity-Federation-Policy-v1.1.pdf | 3. Member Eligibility and Ownership |
Sorry, I just realized that on the front page it says "Only SomaliREN member institutions can join SIF as Identity Providers (IdPs)". Going then to the somaliren web page one finds https://somaliren.org/membership-criteria/ which contains the criteria. | Lukas Hämmerle / SWITCHaai |