AGENDA

Attendees:

• Licia, Nicole, Brook - TF/SIG/PDOs
• Nathalie, Annabel, Beatrix - Partner Relations
• Nathalie - Intelligence gathering
• Paul Maurice - Comms

Meeting Objectives:

-        Ensure that all teams are working together in the most effective way across NA3 in GN4-2 and other projects. 

-        Ensure no overlap between plans for gathering feedback from the community across Task 5, 4, 2 to feed into Product management and Comms

-        All parties clear on timelines/roadmaps for delivery of Task plans + understand roadmaps for other projects if there is a user feedback element

-        Better joint/collaborative working in the areas of community engagement happening outside the project and feeding them into the project and broader BD activity

Agenda:

• 10.45  Short Introduction and reminder of meeting objectives
• 10.45 – 11.45 Short update on objectives and timelines for community feedback elements Task 5, 4, 2 (10 minutes maximum each) + comments/initial observations on objectives/timelines
• 11:45 – 12.45/13.00
  • Work together on the production of GANNT chart to look holistically at timelines and key actions
  • Identify overlaps and synergies.  Identify any areas of joint work that could be done
  • Produce an overarching roadmap for NA3 in the area of community feedback with a focus on how this can be used to improve services
• 13.00 – 14.30 Working long Lunch out of the office (suggest Café de Jaren http://www.cafedejaren.nl/en/ )
• 14.30 – 16.00:  better joint/collaborative working between PDOs/NA3 – getting the most out of community engagement happening outside the project e.g. AARC, REFEDS etc., sharing information and outcomes with no CRM!
  • 30 minutes max: 5/10 minutes max. per person round table identification of at least 3 specific things which would enhance collaborative working or information sharing + what’s already working well
  • 45 minutes: Production of action plan with concrete steps to make it happen
  • 15 minutes: Recap of the main meeting outcomes/actions/next steps
  • 16:00: AOB  and end of meeting
  • 19:30 Dinner for meeting attendees that can make it + Laura, Paul and Enzo.

ACTIONS

Actions from the meeting

Actions for ALL:

• Where are the gaps of information from NRENs (work on together)
• Team to ask what’s happening with the CRM.
• Agreed next topic for focus would be activity roadmap. Location: Cambridge

Actions for Product Management:

• NREN relations involved in PLM reviews and gate reviews.
• Product management to use feedback from Users.  Development and review of services. (this one in conjunction with User task members)
• Circulate list of GEANT services taken up. + NREN services portfolio.
• Clarify what services are included in the cost share and how non GEANT Project services are handled.

Action for Partner Relations

• Set up folder containing all MOUs signed with other networks or projects.  Note the RIPE NCC process for “community signing” (Annabel)
• T1 information from NREN reviews to be sent regularly to Product management
• Up to date 2 page template for summary of NRENs and Users. Date of engagement and key points. With a link to compendium. Conversation log at the bottom. (Action: T1, T3. Action AAI, marketing to add info) (Beatrix)
• Clarification on non-GEANT partners or countries. International engagement. E.g. Bosnia
• Provide sat survey results on products to Shaun/Tor (Beatrix)
• Clarify whether Survey is project or organisation focus  (Beatrix)

Actions for User team

• Gap identified: Which user projects are being supported by NRENs (User task members in conjunction with Partner Relations, as not all user projects are covered by User Team)
• Up to date 1 page template for summary of NRENs and Users. Date of engagement and key points. Conversation log at the bottom. (Action: T1, T3. Action AAI, marketing)
• Licia and Enzo to talk more on Users to link AARC and GEANT

Action for Marketing/Events

• Mailing lists.  All lists available in an area – segmented into interests. E.g. AAI, Clouds, Network. Put all in one place and get double checked with Partner Relations (Paul, PDOs and Linda)
• NREN conference discussion pick up with Gyongyi/Anna. Task 1.  And Paul M (Anna and Paul M with Partner relations)

Other Actions:

• Nicole “no visibility” on GEANT Security (TBC)
• Feedback AARC updates and results more widely – especially to Stakeholder Engagement members of GEANT project. (NA3). (Licia)

MINUTES

BDandPDOmeeting_comBWAG.DOCX