Date

10:00 CEST.

Attendees

Apologies

Discussion items

Allocation of staff. 

Nicole outlined the following gaps in support for TF and SIG groups and the following new allocation was tentatively agreed on:

  • SIG-PMV: Brook to support
  • SIG-NOC: Magda to support
  • SIG-CISS: Silvie to support
  • SIG-Multimedia: Nicole to reach out to Erik K, cc Casper, to see if there is still interest in resurrecting the group. 

This leaves us in a stronger position for now, but it should be noted that several staff are very overloaded.  Support for TF-SMD, any future incarnation of TF-DPR and reallocation of SIG-TNE should be considered. 

Allocations have been updated at: https://wiki.geant.org/display/gn42na3/Task+5%3A+Task+Force+and+SIG+Coordination. 

  • Action: Nicole to reach out to the SCs for each group and introduce Brook, Magda and Silvie.  Proposal is to have an initial conversation between individuals and SCs and then confirm.
  • Action: Nicole and Rosanna to ensure the GÉANT website gets updated. 

 Meetings in last half 2018.

Nicole went through the scheduled meetings for September – December 2018.  At the moment we only have one clash (SIG-Marcomms, TF-CSIRT) but there is no cross-over in audience so this is fine. 

It’s a very busy time – would be good to promote the level of activity. 

  • Action: Nicole / Rosanna to write a blog post. 

Nicole gave a quick update on CLAW following a meeting with Charlie the day before.  Planning is well in place and the scenario is outlined and being developed.  It was agreed that it would be useful to have “teasers” of what might be involved so people have a better idea of who should be sent. 

It was also agreed to reach out to NRENs via the Partner Relations teams to encourage NRENs not currently participating to take part. 

An info-share on CLAW should also be considered. 

  • Action: Charlie and Rosanna to consider scenario teasers for CLAW.
  • Action: Nicole to liaise with partner relations team on represented NRENs.
  • Action: Charlie and Brook to consider a CLAW infoshare.

 Tools used to support TFs and SIGS

Nicole has written a paper on GDPR and the Community Programme.  We don’t want to get in the way of the ethos of collaboration in our groups but we need to show awareness of the principles of data minimisation and consent.

  • Action: Nicole to send GDRP and Community Programme paper around.

As eventr doesn’t currently allow people to opt-in for public registration lists, we should set all events to NOT show a public list until this is possible.

  • Action: all to make sure their events in eventr are set to not show the public list of attendees. 

As a general principle, please also do make sure that speakers are aware that their slides will be available online before uploading and that people are happy with photos being taken at events which may be used on twitter / wiki / blog.  The GÉANT privacy notice does cover this but it is quite far-reaching and people may still have issues with photos being added to social media tools that allow facial recognition tracking / “shadow” accounts to be built (Facebook is the main problem space at the moment).

Use of Survey Monkey should also be considered.  They have a pretty good Privacy Notice and we have a contract with them via purchase, but we are still potentially storing personal data on a third-party system.

  • Action: all to make sure that GDPR requirements are covered in a light-weight way in communications around events. 

Nicole and Klaas have been looking into replacements for Foodle, which is EOL.  We originally looked at bringing the codebase in house but it is quite dated.  In discussions, it was discovered that Renater have a tool called “evento” that offers the same functionality and they agreed to add eduGAIN access to this.  This is now active so go and check it out.  This is preferable to using Doodle as Doodle is a third party site that we have no contractual relationship with and uses advertising. 

Nicole gave a brief demo of Zenodo, which is a potential solution to the need for a repository of presentations / documents from the community programme.  It is an easy to use tool but does require some additional effort to tag events / metadata etc – but this would be true of any repository system.  A benefit is you can ask presenters to upload their own documents / slides, which then get approved.   Please provide feedback and testing on whether you think this is useful.

There is an open question about old presentations and whether this could be brought across. We’d probably need to hire someone in to do this.

Action: all to have a look at Zenodo and weigh suitability.  Please try uploading your own documents to the GÉANT Community in Zenodo and ask people in the community to do so. 

In investigating Foodle options, a couple of other useful tools came up including the more official voting tool “Zeus” from Grnet and LimeSurvey.  It would be good to look at the usefulness of these tools and build up an agreed set of supporting tools for the Community Programme.  This might be something TF-SMD could look at if approved.

GCC

Nicole asked people to start having a think about topics for the agenda for the next GCC meeting on 23rd October.  Laura proposed 15th anniversary of SIG-Marcomms.

  • Action:  all to propose items for GCC. 

 AOB

Brook raised the issue of tracking NREN engagement in TFs and SIGs and looking for gaps and barriers to attendance.  The insight portal should be able to help us look at these issues – it would be useful to have a regular meeting with the partner relations team to discuss outreach to NRENs that are not attending often to see if we can offer more support.