Note that the reflects the current workflows of the current TL. There is no set way to run or operate the task - the previous task leader had a much more hands off approach. Please feel free to re-organise as you see fit!
| Task | Description | Reference | Comments | |
|---|---|---|---|---|
| 1 | Allocate staff time to existing TFs and SIGs | Against the allocated budget from the GN4 budget, assign man months to staff time. | Task 5: Task Force and SIG Coordination#TaskParticipants | Currently kept at the location to the left. There are re-allocations that need to be done for:
Need to think more about how things are paid for. |
| 2 | Coordinate regular meetings | At the moment we have a call with the group every two weeks. | Task 5: Task Force and SIG Coordination - Minutes kept underneath, one wiki page per meeting. Open Actions tracked via wiki tasks. | New things: code of conduct and repository conversations need completing. |
| 3 | Keep statistics on meetings | Keep statistics on meetings up to date - people ask a lot! | Task 5: Task Force and SIG Coordination#SIG/TFWiki&Websites | I currently do this by hand as the insight portal is not ready. Discuss within WP how this will go in future. |
| 4 | Monthly RAG / quarterly project reports to Annabel | Simple RAG report kept monthly. more detailed quarterly reports | Past reports all available on the wiki - i find it easier to keep a log. These can be used as templates. | |
| 5 | Coordinate agenda and minutes for the GCC | Coordinate agenda including pre-meetings with Klaas and Valter. Keep wiki space up-to-date and store documents on Box. | Don't forget to update the action log on the wiki when the minutes are written. Hotel, restaurant bookings, Board room booking. Need to put in place Volunteer Agreements for GCC members. | |
| 6 | SIG and TF KPIs / deliverables | keep up to date information on the SIG KPIs and the TF Work Items | ||
| 7 | Write GCC reports to the GA twice a year | Write a report based on the previous meeting | https://geant.box.com/v/gcc | There is no set format on what to include here. Please see previous reports. |
| 8 | Coordinate some TFs and SIGs | TL is normally responsible for 1 or 2 of the TF and SIG meetings | n/a | n/a |
| 9 | Track TF and SIG coordinators are meeting all necessary requirements | There are a bunch of things we have to do per meeting: blogposts, EC reporting, thank yous etc. Good to track that people are remembering! | Organising a TF or SIG meeting | |
| 10 | TF and SIG Start-Up | Support new and upcoming TFs and SIGs with access to templates and answering questions | How to propose a GCP activity | |
| 11 | Coordinate with comms (Rosanna) on promoting the programme | Coordinate comms planning with Rosanna including blogs, CONNECT articles, | n/a | Current plans: interviews with TF and SIG chairs for CONNECT. |
| 12 | Coordinate annual workshops: funded from GN4 budget | Coordinate financial aspects of annual workshops with appointed coordinator including POs, contracts etc. Annual | n/a | Mobility Day CLAW (moving to Security WP) New workshop proposals |
| 13 | Coordinate GCC small projects: funded from GCC small projects pot(50,000 per year) | Keep a log of the funded projects, manage the Purchase Orders and Contracts for any of these projects. | Approved Funding | Current projects: SIG-NOC and NPAPW. i find i have to get involved quite often with these because they look "non-typical" to finance. |
| 14 | Mentoring new task members | I've added this as we have a lot of new people starting with no experience. How are they going to be mentored? |