This event took place online as the face-to-face event was cancelled. Given the global pandemic, this event explored marcomms themes through the filter of COVID-19 and NRENs' responses to it.
ABOUT THE CYPRUS FACE-TO-FACE MEETING CANCELLATION
An official notification that our venue was no longer available for our meeting is downloadable from the University of Cyprus press release webpage.
The official CyNet cancellation notification is downloadable here: Cynet letter for event cancellation_signed.pdf
SIG-Marcomms will get together to share ideas, experiences and best practices on 2-3 April 2020, hosted by CyNet in Nicosia, Cyprus.
University of Cyprus
Learning Resource Centre - “Stelios Ioannou”
1 Panepistimiou Avenue
2109 Aglantzia
Nicosia
...
If you have agenda ideas for this or future meetings, please contact Laura.Durnford@geant.org or add them directly into the agenda suggestions page. If you would like to host a future meeting, please let Laura know!
Accommodation:
Special rates have been arranged by CyNet with The Landmark Nicosia (ex-Hilton Cyprus - about 5 kms from the venue).
If you wish to stay here you must make your reservation with Ms Sofi Anagnostopoulou (sanagnostopoulou@thelandmarknicosia.com) and note that you are attending the SIG-Marcomms Meeting.
Other suggestions are
Semeli Hotel (very close to The Landmark Nicosia)
Classic Hotel (in the old town but further away from the venue)
UC Hall Residence (or those who want to be right next to the venue - but it's rather far from the city centre.)
Transport
Where to land: We suggest landing at Larnaca airport, which is much closer to Nicosia than the Pafos.
Airport to Nicosia: Kapnos Airport Shuttle or you can arrange for a taxi with Mr. Andreas ++357 99 689020 / antreastaxi@cytanet.com.cy (about 50 euro per ride).
City centre to venue: The best way to get around is by taxi. Bus service is rather limited.
Electricity plug in Cyprus is "G" (UK) type -
ZOOM USER GUIDELINES FOR THIS MEETING. Videos of the 2 April (day 1) and the 3 April (day 2) 2020 Zoom meeting on COVID-19.
SEE THE NEWS BLOG ABOUT THIS MEETING
NOTE: THIS IS THE FINAL AGENDA FOR THE ONLINE MEETING. ALL TIMES ARE CEST.VERY INITIAL AGENDA
| THURSDAY 2 APRIL | |||||||||||||||||||
TIME | WHAT | WHO | SLIDES | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 15:00- | 0915:15 | ARRIVAL! | Arrivals & emails | Troubleshooting connections & 'virtual coffee break' together | |||||||||||||||
| 1509:15-1115:00 | PRACTICAL SESSION PART 1 Topic to be confirmed | 11:00-11:15 | COFFEE BREAK | 11:15-12:45 | PRACTICAL SESSION PART 2 Topic to be confirmed | 20 | Welcome | Lonneke Walk (SURFnet) & Laura Durnford (GÉANT) | |||||||||||
| 15:20-15:25 | PRACTICAL TIPS Some online meeting how to's | Lonneke Walk (SURF) | Mentimeter results (pdf) Zoom videos (link to restricted wiki page) | ||||||||||||||||
| 15:25-15:30 | INTRODUCTION | 12:45-13:30 | LUNCH | 13:30-13:45 | Welcome & introductions | Lonneke Walk (SURFnet) & Laura Durnford (GÉANT) | |||||||||||||
| 1315:4530-14:00 | Host welcome | George Konnis (CyNet) | 14:00-14:15 | CyNet Marcomms activities overview | Elena Mina (CyNet) | 14:15-15:05 | UPDATES CLAW update (30 mins) Brand architecture at SURF (TBC) | 15:05-15:20 | COFFEE BREAK | 15:20-16:20 | 16:20-17:20 | GÉANT PROJECT UPDATES New Connect website and newsletter - first view of stats etc. TBC Other topics TBC | 17:20-17:30 | Day wrap up | 16:20 | CRISIS COMMUNICATIONS Were any NRENs prepared for the COVID-19 crisis? | Examples from Laetitia Lagneau (Belnet) Effah Amponsah (WACREN) Lonneke Walk (SURF) DISUSSION | Laetitia's 1st slides (pdf) Lonneke's slides (pdf) Effah's slides(pdf) Laetitia's 2nd slides (pdf) | |
| 16:20-17:10 | CHALLENGES AND OPPORTUNITIES What activities have arisen / increased in the COVID-19 context? | Discussion led by | |||||||||||||||||
| 17:10-17:15 | Day wrap up | Lonneke Walk | |||||||||||||||||
| Evening | TBC | FRIDAY 3 APRIL | |||||||||||||||||
| 09:00-09:15 | ARRIVAL! | Arrivals & emailsTroubleshooting connections & 'virtual coffee break' together | |||||||||||||||||
| 09:15-1009:15 | CHALLENGE US TO YOUR CHALLENGES! 'Open Space' session in which you can share a problem you're facing in your work and get ideas and other feedback from the group | 10:15-10:45 | MATERIALS MARKET (tbc) Bring samples of your giveaways / printed materials to show and explain to the group (or photos in slides!) | 10:45-11:00 | COFFEE BREAK | 10:45-12:30 | STRATEGIC VALUE OF MARCOMMS (tbc) How can you show the strategic value of Marcomms within your NREN? What challenges do you face in trying to show this? What methods are you using? Why do you need to do it? With a few examples from people who are facing this challenge, we will discuss the wider questions. VOLUNTEER A SHORT PRESENTATION! | 12:30-13:15 | LUNCH | 13:15-13:45 | WAKE UP!! Hands-on, communications-based, team-building game | Naira Kocharyan (ASNET-AM) | 20 | Welcome | Lonneke Walk | ||||
| 09:20-10:20 | INTERNAL COMMUNICATIONS & COMPANY CULTURE How are internal communications adapting to the COVID-19 situation? | Examples from DISCUSSION | Lonneke's slides (pdf) Jane's slides (pdf) Damian's slides (pdf) Paul's slides (pdf) | ||||||||||||||||
| 10:20-10:50 | CRUCIAL SERVICES Quick updates on: eduMEET | Karl Meyer (GÉANT) TBC | Karl's slides (pdf) | ||||||||||||||||
| 10:50-11:00 | AOB, Next meetings, Meeting wrap up | Lonneke Walk (SURF) & Laura Durnford (GÉANT) | |||||||||||||||||
| 11:00 | 13:45-15:00 | CREATING COMPANY CULTURE How do internal communications, branding and other factors contribute to the establishment of a constructive and healthy culture within your organisation? Following on from recruitment communications, internal communications and branding topics of recent meetings, this subject blends them together in a new way. If you have experience of helping to change or create your company's internal culture - we want to hear from you! VOLUNTEER A SHORT PRESENTATION! | 15:00-15:15 | COFFEE BREAK | 15:15-15:45 | TOOLS & TIPS What tools are you using for newsletters, surveys etc? How did you make them GDPR-proof? Shall we make a list so people can contact each other for tips? | 15:45-16:00 | SIG-Marcomms Terms of Reference review | Laura Durnford (GÉANT) | 16:00-16:30 | TO VLOG OR NOT TO VLOG Following the recent meetings' sessions about vlogging and hands-one video editing training, have you been making more use of short, self-made videos in your work? If so, please share examples, tell us what else you have learned and why you like it? If not, why not - what are the barriers? Is there anything further we should do within the SIG-Marcomms meetings in this area? | 16:30-16:40 | Meeting survey | 16:40-16:45 | Meeting wrap up, AOB & Next meetings | Lonneke Walk & Laura DurnfordGOODBYE! |