Beware also of data-level access control, and how to work with replicated data. This usually needs a data access management system, such as the Resource Entitlement Management System (REMS), a tool for managing access rights to data and datasets, or the Data Passports in GA4GH.

When data access control is absolutely critical ...

Does your collaboration work with human, societal data, or collects questionnaires? Is your research likely to be classed as dual-use or export restructured? Does the research, or your collaboration users, touch on knowledge safety? Is approval by medical/ethical commissions needed? Are you dealing with biodiversity or genetic resources subject to the Nagoya Protocol?

Similarly, data providers, especially those providing access to sensitive data, will have specific policies in place to know exactly to whom they are providing access - patient records and the binding of permits for data access from the HDABs come to mind. 

Ask your data provider or your institution for guidance.

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