Work in progress!!!!
Provide some context and plan for the service. What is in place now, what is rough timeline for the service delivery. Current plan is that the service beta becomes available from 1 July and runs for one year.
The transition generally consist of the following areas of work:
- Documentation preparation and signoff
- Test and Validation
- GDPR compliance checking
- IPR compliance checking
- Operational team establishment
- Operational team training
- Support team establishment
- Support team training
- Operational deployment
- Service promotion
Define the people involved:
Teams/people:
- Service Owner: Marina Adomeit
- Member of the Technical Steering committee: Christos Kanellopoulos
- Member of the Governance Steering Committee: Klaas Wierenga
- Lead Architect and member of the Technical Steering Committee: Leif Johanson
- Development team: Fresia Perez Arriagada, Elena Rakhimova
- Operations team: Erik Bergstörm, Maria Haider (Sunet)
- GEANT T&I operation support/Core team: Nicole Harris
- Test team: WP9 - Marcin Wolski (ask what testing can be done)
- IPR: Magdalena Rzaca
- GDPR: Magdalena Rzaca GEANT GDPR team
- WP5 leaders ultimately responsible for the T&I service portfolio delivered through the GEANT project: Licia Florio, Marina Adomeit
ON HOLD
IN PROGRESS
DONE
No | Work item | Responsible | Comment | Status |
|---|---|---|---|---|
| 1 | Preparation of documentation | |||
| Service Description | -Development team prepares -SO signs off | Marina to give a try to document - talk to Outreach person for SPs Laura Paglione. She will be working to adapt the documentation from the github into docs that SPs can use. Marina to peer with her, and give her direct feedback - include Heather in this conversation as well. | ||
Service policy (Terms of use, SLA) | -Development team prepares -SO signs off | Terms of use are out of scope for service delivered by GEANT. It is responsibility of seamlessaccess.org. Example from InAcademia https://inacademia.org/service-policy/, and eduroam https://www.eduroam.org/wp-content/uploads/2016/05/GN3-12-192_eduroam-policy-service-definition_ver28_26072012.pdf Marina can check if there is something additional in the contract - especially about who responsibility it is to support the end-users. SLA should be defined between seamlesaccess.org and GEANT. The beta service should be best effort (there could be some tension with the publishers though ) For the beta service, there is an MoU which is being signed. (update from 16 July - orcid the last one to sign, it should be done this week) | ON HOLD This should be done for the production service. The beta service is to test this out. | |
| Branding and Visibility | -Development team prepares -SO signs off | This is probably not relevant to the part of the service delivered by GEANT. It is responsibility of seamlessaccess.org Info from July 2019 from Heather: There will be a website soon - we now have a UX person contracted (Sean, Chicago), and that’s one of the things on his plate | ||
| Operational Requirements | -Development team prepares -SO signs off | Seamless Access Operational Requirements Marina to check if anything needs to be updated or what is missing. | ||
| OLA | -Development team prepares -SO and GEANT T&I operation support/Core team sign off | Seamless Access Operational Level Agreements (OLA) This is between SUNET and GEANT. Marina to set this up based on the InAcademia OLA. | ||
| Operational documentation | -Development team prepares -SO signs off | Seamless Access Deployment Architecture Marina to set this up based on the OLA. | ||
| Operational processes | -Development team prepares -SO signs off | RA21 Discovery Operational Processes Change management, Incident response, ... Marina to find the TMF questionnaires to use them. | ||
| User documentation | Who is responsible for this? | |||
| User support | Who is responsible for this? | In scope for seamless access. | ||
| GDPR - data inventory, privacy notice, DPA | -GDPR team +SO + technical architect -GDPR accountable and SO signs off | We should clarify the roles regarding the GDPR. We thing that GEANT and SUNET are data controller, and then probably no DPA is needed. CDNs are data processors. But we would to provide the privacy notice. | ||
| 2 | Test and validation | |||
| Make a test plan | Development team and Test team prepares | Talk to Marcin and understand the requirements for testing first. Code testing would be needed as well. - Marina to check with Marcin what can be done, and ask for the schedule. This is all Leifs code - we need to pull him in where he sees that testing is needed, when it will be available for testing. Pen/Security would be needed - Marina can check with the project if we can get somebody from carnet and DFN to do. From the MoU: Implement and test the Beta service to ensure its stability, functionality, security, usability, broad applicability, and fitness for purpose as described in this MoU. | ||
| 3 | IPR compliance checking | |||
| IPR compliance | IPR accountable + SO + technical architect Route the request through GEANT T&I operation support/Core team | To whoom the IPR belongs to ? Needs discussion. Magda looked in the IPR - look to the MoU. | ||
| 4 | GDPR compliance checking | GDPR accountable | ||
| Data inventory and mapping | -GDPR team +SO + technical architect -GDPR accountable and SO signs off | Hopefully this will be easy as the service is privacy perserving. The only one could be the IP address. Marina will ask will start with the data inventory and reslove the ip address question as well. | ||
| Privacy notice and DPA | -GDPR team +SO + technical architect -GDPR accountable and SO signs off | |||
| 5 | Operational team establishment | |||
| Appoint service owner | WP5 leaders | Done. The service owner is responsible for service as delivered via GEANT project. | ||
| Define roles, skills, manpower needed | Development team | We need to check this with what seamlessaccess.org, but if we deliver a service then it is our internal matter. | ||
Appoint operational team members | Service Owner | Done | ||
| 6 | Operational team training | |||
| Training the operational team | Not needed | |||
| 7 | Support team establishment | |||
| Establish the support team | Will be provided by seamless access, out of scope for GEANT | |||
| 8 | Support team training | |||
| Training of the support team | Will be provided by seamless access, out of scope for GEANT | |||
| 9 | Deployment in production environment | |||
| Monitoring set up | Operations team based on the requirements from the technical lead and SO SO signs off when implemented | Need to define which kind of metrics we can take so that we measure how much the service is used. Marina and Heather need to talk to Leif. Can we do something in monitoring to support the MoU: Implement and test the Beta service to ensure its stability, functionality, security, usability, broad applicability, and fitness for purpose as described in this MoU. Gather evidence on the utility of the Beta service and its impact in current access workflows with respect to the goals of the Coalition | ||
| Back-up and restore | Operations team based on the requirements from the technical lead and SO SO signs off when implemented | |||
| VMs | Operations team based on the requirements from the technical lead and SO SO signs off when implemented | One PoP is provided by SUNET. Second PoP will be deployed on AWS, in two different regions. | ||
| Deployment | Operations team based on the requirements from the technical lead and SO SO signs off when implemented | |||
| CDN | ? | ? | ||
| 10 | Service Promotion | |||
| NA, responsibility of the seamless access | Will be provided by seamless access, out of scope for GEANT. Outreach person for SPs Laura Paglione (laura@seamlessaccess.org). Feel free to reach out to her if you have questions or ideas. | |||
| 11 | PLM Documentation | |||
| TBD if applicable |
Other notes: the success criteria - what do we consider to be the success criteria for the project, from the GEANT side.