This consultation is now closed. The final version of the Terms of Reference is available at: https://wiki.geant.org/download/attachments/633275634/eduGAIN-Steering-Committee-ToRv1%20FINAL.pdf.
Following the recommendations from the eduGAIN Futures Working Group whitepaper the working group continued to work on Recommendation 3.1 of the whitepaper. As a result the working group has revised the eduGAIN Constitution and drafted the Terms of Reference for a to be formed Steering Committee. This consultation is for the proposed new Terms of Reference for the eduGAIN Steering Committee. The eduGAIN Community is invited to review and post comments on the documents below.
The document for the consultation is available as a pdf attachment. All comments should be added to the changelog below or sent directly to: firstname.lastname@example.org. Comments posted to other lists will not be included in the consultation review. All comments must be received by 2nd June 2023.
Please add your comments to the change log below
|Line/Reference #||Proposed Change or Query||Proposer / Affiliation||Recommendations to Working Group||Status|
Lines 41-42 state that candidates will be vetted. By whom? And using what criteria?
If the vetting is that the eduGAIN Secretariat will ensure the slate is diverse & representative (as in lines 44-45) then I propose that the current lines 39-45 be replaced with:
"Requests for nominations to the eduGAIN Steering Committee will be initiated by the Secretariat. Candidates can be self nominated, nominated by their organisation or by another organisation including current eduGAIN Service Team members.
The eduGAIN Secretariat will ensure that the slate of nominees is diverse and representative of the eduGAIN community. A list of proposed nominees will then be circulated to the General Assembly."
|Alex Stuart/Jisc||Accept proposal||Amended|
'eduGAIN Service Owner': This role/function is not mentioned in the Constitution. Is that intentional?
|Wolfgang Pempe / DFN||Yes - the SO has no specific role in relation to the constitution.||No action|
'Technical Profiles': perhaps better 'Technology Profiles' in order to meet the wording of the Constitution?
|Wolfgang Pempe / DFN||Change to Technology Profiles||Amended|
Definitions, Steeting Commitee: "voted for" then "nominatated by" is backwards, reverse order
|Peter, ACOnet||remove "nominated by Member Federations’ representatives" - unnecessary wording||Amended|
Also, "a body that consists of representatives voted for by Member Federations nominated by Member Federations’ representatives" isn't fully correct: not only "Member Federations’ representatives" can nominate, also eST, cf. line 41
|Peter, ACOnet||as above||Amended|
I'd prefer we avoid any and all duplication between Consituency Glossary, ToR Definitions, etc.
If we want to be able to update the ToR more easily (i.e. without getting the constitution re-signed by everyone) keep all related definitions, responsibilities, etc. (only) in the ToR and have the constitution reference those as needed.
|Peter, ACOnet||the definition set are not always precisely the same and the documents need to be meaningful and stand alone.||No action|
Clarify "ex-officio role". Wikipedia mentions both possibilities of voting and non-voting ex-officio roles. I could try to infer the intention (4 assembly members + 2 others + 1 service owner = 7 which can never be tied, cf. line 66, implying the role to be non-voting) but simply amending the enumeration of non-voting roles in lines 31-33 makes that explicit.
The SO will have a vote which is why recognised as a formal member of the SC. Others are only observers.
Add "as observers" to line 35.
"Candidates can be self nominated, nominated by their organisation or by another organisation" – how will those "organisations" know about when and where to even nominate someone? Will votes be announced across the wider community to reach the "organisations", beyond and outside of the Member Federation's representatives? Or does that just mean "Member Federation's representatives" here again?
|Peter, ACOnet||This is just process for the Secretariat, doesn't need to be codified.||No action|
Covered by Alex (so +1): Add "by the eduGAIN Secretariat" after "Candidates will be vetted", even though that's answered in the next paragraph. Or merging those two paragraphs.
|Peter, ACOnet||as above||No action|
"ensure ... diverse and representative": it may not be within the powers of the eSec to actually ensure that, e.g. due to a given set of nominees/candidates willing to do the work. Maybe "try to ensure"? "will make efforts to ensure"?
|Peter, ACOnet||Accept proposal||Amended|
I feel this gives the eSec too much power -- filtered/ignored/blocked nominees would never be seen and could never be voted for by the assembly.
I think this assumes that the Sec has more power that it does. I don't think the community would allow this to happen if there were inconsistencies, and there are dispute resolution processes in place. We've tried and failed to codify a different approach.
Add wording to say that the Secretariat may nominate further candidates to ensure diversity.
More voting: Why is a separate ballot necessary? Just mark them as external on the roster.
Prefer separate ballots but can be part of one voting process in Zeus for example.
More voting: If the member is interim anyway why have a vote? Let eSC chair or eSO decide. Or what exactly is "interim" about such a member if there's voting needed anyway?
Discuss with Futures WG
This is actually a by-election - remove interim wording
More voting: See my comment on the Constitution Consultation for one possible alternative approach that'd save us all a lot of (pointless, I'm arguing) voting which might then also be extended for (most) other cases the documents currently call for votes.
|Peter, ACOnet||See comments on Constitution on voting.||No action|
Can we have more than one SC member from the same organisation?
Make it clear that positions are individual and not there to represent the federation
"Steering Committee members are expected to represent the community needs in their decision making."