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Note that the reflects the current workflows of the current TL.  There is no set way to run or operate the task - the previous task leader had a much more hands off approach.  Please feel free to re-organise as you see fit!


TaskDescriptionReferenceComments
1Allocate staff time to existing TFs and SIGsAgainst the allocated budget from the GN4 budget, assign man months to staff time.Task 5: Task Force and SIG Coordination#TaskParticipantsCurrently kept at the location to the left.  There are re-allocations that need to be done for:
  • TF-DPR
  • SIG-Multimedia
  • SIG-CISS
  • TF-RED
  • SIG-Greenhouse (dormant)
  • Workshops

Need to think more about how things are paid for.

2Coordinate regular meetingsAt the moment we have a call with the group every two weeks.Task 5: Task Force and SIG Coordination - Minutes kept underneath, one wiki page per meeting.  Open Actions tracked via wiki tasks.New things: code of conduct and repository conversations need completing.
3Keep statistics on meetingsKeep statistics on meetings up to date - people ask a lot!Task 5: Task Force and SIG Coordination#SIG/TFWiki&WebsitesI currently do this by hand as the insight portal is not ready.  Discuss within WP how this will go in future. 
4Monthly RAG / quarterly project reports to AnnabelSimple RAG report kept monthly.  more detailed quarterly reports

Monthly Activity Reports

Quarterly Reports

Past reports all available on the wiki - i find it easier to keep a log.  These can be used as templates.
5Coordinate agenda and minutes for the GCCCoordinate agenda including pre-meetings with Klaas and Valter.   Keep wiki space up-to-date and store documents on Box. 

https://geant.box.com/v/gcc

https://wiki.geant.org/display/TTC

GCC Action Log

Don't forget to update the action log on the wiki when the minutes are written.

Hotel, restaurant bookings, Board room booking.

Need to put in place Volunteer Agreements for GCC members.

6SIG and TF KPIs / deliverableskeep up to date information on the SIG KPIs and the TF Work Items

Task Force Work Items

SIG KPIs

Reviewing or Exiting a GCP Activity


7Write GCC reports to the GA twice a yearWrite a report based on the previous meetinghttps://geant.box.com/v/gccThere is no set format on what to include here.  Please see previous reports.
8Coordinate some TFs and SIGsTL is normally responsible for 1 or 2 of the TF and SIG meetingsn/an/a
9Track TF and SIG coordinators are meeting all necessary requirementsThere are a bunch of things we have to do per meeting: blogposts, EC reporting, thank yous etc.  Good to track that people are remembering!Organising a TF or SIG meeting
10TF and SIG Start-UpSupport new and upcoming TFs and SIGs with access to templates and answering questionsHow to propose a GCP activity
11Coordinate with comms (Rosanna) on promoting the programmeCoordinate comms planning with Rosanna including blogs, CONNECT articles,n/aCurrent plans: interviews with TF and SIG chairs for CONNECT.
12Coordinate annual workshopsCoordinate all aspects of annual workshops with appointed coordinator including POs, contracts etc.n/aMobility Day
CLAW (moving to Security WP)
13Coordinate GCC small projectsKeep a log of the funded projects, manage the Purchase Orders and Contracts for any of these projects.Approved Funding

Current projects: SIG-NOC and NPAPW.

14Mentoring new task membersI've added this as we have a lot of new people starting with no experience.  How are they going to be mentored?

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